University of Iowa · 1 day ago
Admin Services Coordinator
Iowa City, IA
Full-time
Onsite
Entry Level
1+ years expThe University of Iowa is seeking an Administrative Services Coordinator to provide comprehensive administrative support to faculty members within the Department of Dermatology. This role includes coordinating departmental operations, managing communications, and supporting various academic activities while maintaining a high level of professionalism and confidentiality.
Higher Education
Responsibilities
Provide comprehensive, high-level, confidential administrative support to faculty, including financial, strategic, personnel, and other highly sensitive information
Deliver administrative support to departmental faculty, including calendar management, travel coordination, and preparation and distribution of correspondence
Monitor, renew, and maintain records for provider licenses, certifications, professional memberships, and society affiliations
Support educational and academic activities, including tracking CME credits and maintaining faculty CVs and professional records
Assist with the management of departmental social media accounts, including content preparation, posting, and coordination with departmental leadership to ensure compliance with institutional guidelines
Process requisitions in accordance with institutional policies and procedures
Collaborate with departmental finance teams to monitor and support spending related to departmental events and activities (e.g., trainee welcome events, annual holiday dinners, divisional meetings)
Execute administrative workload necessary to support departmental strategic planning initiatives and ensure forward progress on established goals
Prepare patient satisfaction reports, review patient comments, and disseminate findings to faculty, Division Directors, and administrative leadership
Demonstrate working knowledge of organizational policies and procedures to ensure appropriate decision-making and compliance
Respond to internal and external inquiries regarding departmental services, personnel, and operations
Prepare meeting agendas, identify participants, and coordinate logistics
Collect, prepare, and distribute briefing materials in advance of meetings
Ensure appropriate follow-up actions are completed and documented
Initiate and coordinate follow-up meetings and communications with key stakeholders across mission areas
Independently draft complex correspondence and communications for internal and external audiences on a wide range of topics
Serve as general reception support for the Dermatology administrative offices
Receive, sort, and distribute mail and packages
Perform additional duties as assigned
Qualification
Required
A bachelor's degree or an equivalent combination of education and experience is required
1 to 2 years recent and relevant administrative experience supporting executives or leaders in a large organization
Experience working independently to manage multiple projects and programs at a time. Ability to assess priorities and set/achieve goals
Excellent written and verbal communication skills. Ability to independently draft correspondence at an executive level. Ability to collaborate and communicate professionally to a variety of audiences
Proficiency in Microsoft office programs including Excel, Power Point, Office, and Word
Strong interpersonal skills and the ability to work effectively with a wide range of constituencies
Strong attention to detail and the ability to meet tight deadlines in situations both complex and sensitive in nature
Preferred
Knowledge of University of Iowa policies, procedures, IT services and standards
Demonstrated experience developing, writing, and editing engaging content for social media and online platforms
Experience using healthcare software and database systems to track compliance
Previous experience in academic medicine administration or support
Company
University of Iowa
On our beautiful campus spanning the Iowa River, our faculty and staff enjoy access to an array of cultural, educational, and recreational activities.
10001+ employees
H1B Sponsorship
University of Iowa has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (353)
2024 (300)
2023 (244)
2022 (217)
2021 (201)
2020 (193)
Funding
Current Stage
Late StageLeadership Team
Kurt H.
Assoc. Professor, E-MBA Business, UI College of Business; Advised 300 companies globally, CEO
Vince Nelson
President & CEO
Recent News
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