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Full Picture · 3 weeks ago

Assistant, Executive & Brand Strategy

West Hollywood, CA

Full-time

Hybrid

Entry Level

$48K/yr - $60K/yr

1+ years exp

Full Picture is a collective of entrepreneurial-minded, cross-industry experts who dream big and deliver legacy-defining initiatives for clients. The Executive Assistant/Coordinator will provide comprehensive support to the Executive & Brand Strategy team and assist with scheduling for two senior executives, requiring strong organizational and communication skills.

Brand MarketingPublic RelationsTV Production

Responsibilities

Provide administrative support including scheduling meetings, booking limited travel, processing time cards and expenses, preparing meeting materials, and coordinating logistics for events and other team gatherings

Take detailed notes during calls and meetings, capturing key takeaways and clear next steps

Track project deliverables and timelines to ensure deadlines are met

Draft slides, meeting summaries, and other supporting documents for team use

Collaborate with internal teams to gather information, manage expectations, and maintain clear communication

Monitor social media to identify emerging trends and cultural moments

Contribute to the ideation and creation of materials for client projects and presentations

Maintain and update the executives' relationship network, including contact mapping, check-in emails, and scheduling meetings or lunches

Demonstrate a solid understanding of client businesses, industries, and key marketing channels, strategies, and trends

Support day-to-day department operations by reviewing relevant publications and flagging noteworthy articles or insights

Help open the office on Tuesdays, Wednesdays, and Thursdays, or as needed

Greet all guests, messengers, and clients with a bright and friendly disposition

Monitor, order and stock all office / kitchen supplies

Act as primary contact for external office vendors, including maintenance vendors

Distribute all incoming mail and packages

Qualification

Google WorkspacePresentation skillsAnalytical skillsResearch skillsCreative contentInterpersonal skillsProblem-solvingDetail-orientedConfidentialityTeam collaboration

Required

Passion for creative content, brands, technology, entertainment, pop culture, AI, and marketing

1-2 years of relevant professional experience

Positive, can-do attitude with a resourceful approach to problem-solving

Strong communication and interpersonal skills; exceptional writing and presentation abilities

Proven ability to handle confidential information with integrity

Highly organized and detail-oriented; able to manage multiple projects and deadlines in a fast-paced environment

Skilled at creating visually compelling presentation decks that communicate key messages clearly

Strong analytical and research skills

Comfortable working independently and collaboratively with minimal guidance

Proficient in Google Workspace (Docs, Sheets, Slides); familiarity or interest in learning platforms such as Canva, Figma, and InDesign

Availability during standard business hours, with flexibility for occasional client events outside of them

Benefits

Medical, dental, and vision coverage with a high employer contribution to help you save on costs

401(k) plan and an employer match

Additional Days Off: Designated days off for mental health and wellness, along with an employee Summer Friday program

Quarterly Company outings and team activities designed to promote knowledge and connectivity

Full Picture University (FPU): Designed to fuel professional growth, this program offers ongoing learning opportunities, including exclusive master classes led by our CEO

Mentorship from Industry Leaders: Get paired with seasoned experts who are committed to helping you grow your skills and advance your career