Children's Hospital Colorado · 1 day ago
Executive Assistant
Aurora, CO
Full-time
Hybrid
Mid Level
$32.93/hr - $46.25/hr
3+ years expChildren's Hospital Colorado is a leading healthcare institution dedicated to providing exceptional care and support. They are seeking an Executive Assistant to the President and CEO, responsible for managing calendars, coordinating meetings, and supporting fundraising efforts while ensuring effective communication and collaboration across the Foundation.
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Responsibilities
Serve as Executive Assistant to the office of the President and CEO of the Foundation
Strategically coordinates and prioritizes all calendaring requests and needs for the President and CEO office, including all meetings, fundraising and business objectives, community networking, CEO volunteerism, CEO professional education and development, as well as, applying a high-level of coordination, proactive thinking, and flexibility concerning executive and/or complex schedules on a regular basis
Prepares and arranges space for meetings in advance which may include hosting via Zoom or Teams (if virtual) and/or preparing conference rooms, including catering needs, preparing agendas, materials, and other onsite or offsite logistics
May support Foundation Board of Trustees at meetings, activities, and with leadership need`s, as requested
Draft and prepare special gift acknowledgments, thank you notes, and other, Board/donor correspondence as needed
Format, edit, and prepare (print and digital) complex documents including reports, charts, presentations, drafts, etc. successfully using most MS Office products and other Foundation defined systems, like Power BI and Blackbaud CRM
Arrange travel and prepare itineraries for President and CEO to attend local, regional, and national meetings, conferences, donor visits, prospect visits, etc
Gather, prepare, and process reimbursement, corporate credit card expenses, and payment requests according to the accounting and finance process and protocols of the Foundation
Receive and filter general contact calls or communications via phone, email, and written correspondence with discretion and diplomacy
Maintains all Blackbaud (CRM) data entry and other related system administrative functions
CRM Input for donor records including meetings, entering gifts, and updating prospect plans
Assist in the creation of all electronic and/or written donor correspondence
Attend on-going trainings as needed to enhance user skills in Blackbaud CRM or other defined systems
Connect, coordinate, and proactively create solutions with Executive Assistants for cross-coverage needs, consistency in practices and ensuring alignment for priority duties that support the Foundation executive team leaders and overall objectives
Contribute and help maintain the executive assistant training protocols and standard operating procedures as related to core duties and responsibilities
Maintain high-level of organizational culture and structure awareness including the ability to navigate effectively with Foundation BU leaders on priority projects as assigned
Coordinate process involving signatures from President and CEO for thank you letters with the Donor Relations BU (and others)
Work with Children’s Hospital Colorado CEO office to coordinate meetings, signatures, and events as needed
Support a wide variety of projects as requested by President and CEO
Coordinate new hire orientation and onboarding sessions
Anticipate needs and solutions based on process improvement as needed
Ability to work in-person in a physical office setting with flexibility to travel or work off-site as needed
Helps carries out duties related to prospect lists and related donor strategies
Exhibits professionalism in interaction with current/prospective donors
Donor and employee cultivation and engagement arrangements
Active participant in Foundation Admin Working Group
Attendance to cultivation events as needed
Qualification
Required
An undergraduate (BA/BS) degree or four years of additional direct work experience (plus a minimum of at least three years in similar role is required) for a total of seven-year's work experience to replace degree preference
At least three years in similar role is required
Preferred
Notary Certification helpful, but not required
Experience working in a non-profit fundraising executive office
Benefits
Competitive pay and benefits package
Paid time off
Medical/dental/vision insurance
Company provided life and disability insurance
Paid parental leave
403b employer match (retirement savings)
Robust wellness program
Access to professional development tools
Education benefit to help you advance your career
Annual employee bonus program
Annual base pay increases
Company
Children's Hospital Colorado
At Children’s Hospital Colorado, we know that kids aren’t just mini adults.
10001+ employees
H1B Sponsorship
Children's Hospital Colorado has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (5)
2023 (4)
2022 (4)
2021 (3)
Funding
Current Stage
Late StageTotal Funding
$0.65MKey Investors
Hyundai Hope On WheelsCOPIC Medical FoundationCOPIC Companies
2024-08-28Grant· $0.35M
2022-09-27Grant· $0.3M
2022-03-11Grant
Leadership Team
Adam Hill
Section Head of Pediatric Palliative Medicine
Recent News
2026-01-06
2025-12-21
Morningstar.com
2025-12-19
Company data provided by crunchbase