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Simon Property Group · 2 days ago

Administrator, Office

Aurora, IL

Full-time

Onsite

Mid Level

3+ years exp

Simon Property Group is seeking an Office Administrator to provide ongoing support to the center management staff. The role involves managing administrative tasks, overseeing financial processes, and ensuring efficient office operations.

LeasingReal EstateRetail

Responsibilities

Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner

Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center

Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents

Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms

Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents

Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures

If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales

If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation

If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday

Qualification

Accounts PayableAccounts ReceivableMicrosoft OfficeSalesforceOffice ManagementSupervisory SkillsCustomer ServiceMulti-taskingConflict ResolutionVerbal CommunicationWritten CommunicationOrganizational SkillsInterpersonal SkillsAttention to DetailInitiative