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Texas Health and Human Services · 3 days ago

Contract Specialist V

Austin, TX

Contract

Hybrid

Senior Level

$5,425.33/mo - $6,700/mo

Texas Health and Human Services Commission (HHSC) is committed to creating a positive impact in the lives of fellow Texans. The role of Contract Specialist V involves providing leadership and support in contract activities, including procurement, contract development, and monitoring to ensure compliance with contract terms and conditions.

Health Care

No H1B

Responsibilities

Performs contract management activities for IHSS contract. These duties include assessment of risk, verification of contractor performance, monitoring compliance with deliverable and reporting requirements, and enforcement of contract terms. Reviews and determines trends in vendor performance associated with contract compliance, federal/state policies, rules, and regulations. Oversee the maintenance of contract documentation

Responsible for all contract development activities, including procurement, creating and amending contracts, and collaborating with internal stakeholders to develop scopes of work. Identify the need for contract action, prepare contract packets, and schedule kickoff meetings. Negotiates terms and conditions of new and amended contract packets. Collaborates with areas of HHSC to revise scopes of work as needed, adheres to department, state, and federal contracting policies. Facilitates approval, validates contract setups, and communicates contract changes effectively to contractors and staff. Projects expenditures to ensure proper fund usage and routinely shares findings and recommendations with program and agency staff

Monitors contractor performance by tracking contractor expenditure and performance data as well as appropriate contract deliverables. Completes analysis of contractor performance by reviewing contractor expenditure data, performance reports, technical assistance and training documentation, and other pertinent data as it relates to contractor performance. Projects expenditures to ensure appropriate use of funds. Communicates the results and recommends actions on a routine basis to program and other agency staff as appropriate

Acts as the single point of contact for written and oral communication for all IHSS contractual accountability activities between the State and contractors. Provides consultation and technical assistance to program areas regarding contracting needs and processes. Leads first-level contract resolution efforts regarding non-compliance issues and contractor concerns. Communicates with contractors verbally and in writing regarding extensions, renewals, and remedies associated with non-compliance

Facilitates and ensures delivery of programmatic technical assistance and training with Contract Oversight and Support Section and appropriate agency programs. Provides guidance to internal and external customers regarding contract administration, policies, and procedures. May identify training needs and determine how training should be conducted

Performs other duties as assigned, including reviewing and analyzing legislation related to procurement or contract management, serving as a subject matter expert in assigned workgroups, and actively participating or serving in a supporting role to meet the agency’s obligations for disaster response, recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location

Qualification

Contract ManagementContract DevelopmentProject ManagementIDD ServicesData AnalysisProblem SolvingSoftware ProficiencyRegulatory KnowledgeGoal SettingCommunication SkillsConflict ResolutionOrganizational SkillsTeam LeadershipTechnical WritingRelationship BuildingTime ManagementAdaptability

Required

Graduation from an accredited four-year college or university

Certified Texas Contract Manager (CTCM) or secure within 6 months of hire

Knowledge of state and federal laws, regulations, policies, rules, and requirements, and specific knowledge of local, state, and federal laws relating to IDD services and contract management/administration

Knowledge of business processes, process improvement, contract management/administration systems, and contract management/administration processes

Knowledge of State government organization, administration, management, and operating practices

Knowledge of principles and practices of public administration and state contract management practices

Knowledge of the IHSS services delivery system

Knowledge of computer software applications

Skill in project management

Skill in problem solving and conflict resolution

Skill in analyzing/interpreting large and complex data sets, and writing complex documents/reports, policies, and procedures

Skill in managing multiple and competing priorities

Skill in organizing and presenting information effectively, both orally and in writing, to individuals at all levels both internally and externally

Skill in assessing and evaluating services, and recommending improvements

Skill in use of computer software including, but not limited to, CAPPS Financial, SCOR, Excel, or other governmental financial, and contract management

Ability to present information clearly, concisely, and effectively to a variety of audiences, verbally and in writing

Ability to build, establish, and maintain effective working relationships with a variety of groups and entities

Ability to evaluate the performance of staff or contractors responsible for providing services

Ability to implement and balance change and lead cross-functional/interdisciplinary teams to design and deploy new or improved work processes

Ability to gather, assemble, correlate, and analyze facts/data/systems/financial information

Ability to establish goals and objectives while working independently and delivering results in an environment of complex organizational interactions and competing demands on staff resources

Ability to make independent and sound technical decisions and analyze new situations when encountered

Ability to learn and use sophisticated software/applications as necessary to successfully perform duties and assignments

Ability to interpret and apply federal and state statutes, as well as agency rules and policies in the development of guidelines, policies, and procedures

Ability to organize workload and set priorities