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Global Language System · 1 day ago

Scheduling Coordinator & Administrative Assistant

RALEIGH, NC 27605

Full-time

Onsite

Entry Level

$15/hr - $15/hr

2+ years exp

Global Language System is a certified Service-Disabled Veteran-Owned Small Business specializing in language services. They are seeking a highly organized Scheduling Coordinator & Administrative Assistant to support daily operations, ensuring smooth scheduling of language services and providing administrative and bookkeeping support.

Language LearningProfessional ServicesTranslation Service

Responsibilities

Coordinate and schedule interpreters and language professionals for onsite, telephonic, and video assignments

Communicate with clients, linguists, and internal teams to confirm appointments and resolve scheduling conflicts

Monitor service requests, coverage, cancellations, and last-minute changes

Maintain accurate scheduling records in company systems

Ensure compliance with client requirements, certifications, and service standards

Provide general administrative assistance to operations, project management, and leadership teams

Prepare reports, correspondence, and internal documentation

Maintain organized digital and physical filing systems

Support onboarding documentation for linguists and vendors

Assist with invoice tracking, documentation, and internal controls

Support basic bookkeeping functions, including:

Invoice review and tracking

Expense documentation

Timesheet verification

Coordination with accounting and payroll teams

Ensure accurate recordkeeping and timely submission of financial documents

Qualification

Scheduling coordinationLanguage services experienceBookkeeping supportMicrosoft Office proficiencyBilingualMultilingualOrganizational skillsMultitasking skillsCommunication skillsCollaboration skills