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Joni and Friends · 1 week ago

Administrative Coordinator

Phoenix, AZ

Full-time

Hybrid

New Grad, Entry Level

$22/hr - $24/hr

Joni and Friends is a Christian organization dedicated to serving people living with disabilities. They are seeking an Administrative Coordinator to manage various administrative tasks, support donor relations, and ensure database accuracy, particularly using Salesforce.

EducationNon ProfitSocial Assistance

H1B Sponsor Likely

Responsibilities

General Administrative Duties

Support the Area Team model by executing assigned responsibilities to recruit, select, and equip Area Teams

Greet and receive guests

Answer and direct incoming phone calls and retrieve messages

Create, update, and distribute ministry materials

Order products and office supplies, maintain product inventory, fill resource and information requests

Process printing orders

Submit business card and graphics orders through the Marketing toolbox

Gather data and provide standard reports and statistical analysis

Order and manage holiday card mailings

Participate in ongoing training in applicable software applications

Train, schedule, and oversee volunteers for assistance with administrative tasks

Ensure Salesforce accuracy regarding volunteer contacts and campaign participation

Provide event administrative support such as registration, name tags, participant materials, and follow-up

Development Duties

Enter daily donor updates (notes, contact changes, actions, etc.) into Salesforce

Maintain database accuracy

Document constituent communications and touch points in Salesforce (manually or via Action imports)

As Area Director requests, complete donor touchpoints (e.g., thank you calls for entry level donors)

Run reports, and provide mailing lists

Follow New Donor welcome process and complete timely mailing of New Donor thank you cards and welcome packet according to current Development protocols

Write and mail constituent and donor communication cards (birthday, prayer, sympathy, etc.)

Use approved thank you designs in the Marketing Toolbox or obtain Area Director and Marketing approval for locally created thank you note designs

Coordinate timely gift acknowledgement/thank you card mailings including recurring monthly (Luke 14 Friends) donors

Coordinate and complete Lapsed Donor calls/cards with volunteer support

Manage email promotions with Marketing

Organize and complete any donor cultivation related projects (e.g., year over year comparison reporting and touches for entry-level donors)

Accounting and Income Submission

Follow all Joni and Friends Accounting policies. Complete training and maintain proficiency in Accounting software (Certify, Mineral Tree, Sage Intacct)

Assist with event payment processing (Family Retreat and other events)

Deposit and process income weekly or immediately if ≧ $1,000

Pay and/or automate office expense payments

Additional Responsibilities

Periodically drive to post office, bank, storage facilities, and other places of business for specific ministry purposes

Work occasional evenings or weekends to assist with events or workshops

Travel overnight when necessary to attend retreats or conferences

Other duties and projects as assigned by supervisor to support department and organizational needs

Qualification

Salesforce experienceAccounting software proficiencyGeneral computer skillsOrganization skillsTime management skillsChristian ministryPrevious administrative experienceInterpersonal skillsSelf-starterTeam player

Required

Must possess a vibrant personal relationship with Jesus Christ and agree with the Joni and Friends statement of faith

Desire to serve in a growing and dynamic Christian service ministry

Bachelor's Degree or related experience required

Salesforce or similar database experience required

Strong organization and time management skills, including rigorous attention to detail

Must have a valid driver's license

Must be a self-starter, a team-player, and have strong interpersonal skills

Strong general computer skills are necessary along with a competent, working knowledge of Windows, Microsoft Excel, Microsoft Word, Microsoft Outlook and the Internet

Preferred

Previous administrative experience preferred

Understanding of Christian ministry and specifically Joni and Friends is desirable

Company

Joni and Friends

Joni and Friends helps people with disabilities by providing services such as community support, education, training, and internships.

Founded in 1979

Agoura Hills, California, USA

51-200 employees

https://www.joniandfriends.org/

H1B Sponsorship

Joni and Friends has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2024 (1)