InMobi Advertising · 4 days ago
Office Coordinator
New York, NY
Full-time
Onsite
Entry, Mid Level
$40/hr - $40/hr
2+ years expInMobi is a global technology leader in advertising, helping marketers connect with consumers through innovative, data-driven experiences. They are seeking an Office Coordinator to manage daily office operations in their New York City workspace, ensuring a vibrant and collaborative environment for employees and guests alike.
AdvertisingAdvertising PlatformsArtificial Intelligence (AI)Digital MediaMarketing
Responsibilities
Oversee daily office operations, manage vendor relationships, and maintain stock of office supplies and sundries
Manage and coordinate office food programs. Own weekly lunch ordering, vendor coordination, and delivery logistics to ensure timely, accurate, and inclusive meals for the team, while maintaining organization, cleanliness, and budget awareness
Welcome new hires and greet visitors warmly; coordinate weekly office lunches and monthly celebrations such as birthdays, happy hours, and cultural events
Schedule and support group meetings, client visits, off-sites, dinners, and team events. Manage end-to-end logistics, including space booking, A/V, security, catering, and meeting setup or cleanup
Greet and escort guests, sign for packages, sort and distribute mail, coordinate deliveries and pickups, and manage front-desk calls and inquiries with professionalism and efficiency
Organize and facilitate in-person and virtual meetings using Microsoft Teams and Zoom, ensuring smooth hybrid connectivity and timely setup for participants
Collaborate with Marketing, People, and other teams on onsite and offsite events, trainings, meetups, and internal communications to strengthen team connection and engagement
Track invoices, coordinate contracts, and optimize office spending with attention to detail and fiscal responsibility
Take on special research assignments, administrative projects, and ad hoc requests as the business grows
Continuously seek and suggest ways to improve office systems, communications, and administrative workflows as InMobi scales
Anticipate team needs, streamline communication, and help foster a workspace that feels vibrant, connected, and human—where people genuinely enjoy coming together to do great work
Qualification
Required
2–4 years of experience in office management, facilities coordination, or administrative operations, ideally within AdTech, FinTech, MarTech, or other high-growth tech environments
Strong organizational skills with the ability to manage multiple priorities and maintain attention to detail in a fast-paced setting
Excellent interpersonal and communication skills, with a customer-service mindset and a proactive, approachable demeanor
Hands-on experience with meeting coordination, vendor management, event planning, and office budgeting
Familiarity with collaboration tools such as Google Workspace, Slack, Zoom, and Trello/Asana, and comfort using hybrid meeting tools like Microsoft Teams
Ability to work onsite at 25 West 39th Street (Midtown NYC) 20 hours per week, with flexibility for in-office events or special initiatives
A proactive, resourceful teammate who embodies InMobi's entrepreneurial spirit, brings creative energy to everyday operations, and helps foster a workplace where innovation and connection thrive
Preferred
Experience with office or vendor management tools (such as Coupa, Envoy, or similar) is a plus
Benefits
A contract-to-hire opportunity with the potential to transition into a full-time role based on performance and evolving business needs.
The chance to work in a collaborative, inclusive, and people-first environment, within a globally recognized technology company.
Exposure to a high-growth, international organization, collaborating with teams across New York, San Mateo, and global offices.
Meaningful ownership and visibility, with opportunities to contribute to office culture, employee experience, and operational excellence.
Company
InMobi Advertising
InMobi Advertising builds transformative technologies to positively impact people, businesses, and societies around the world.
501-1000 employees
H1B Sponsorship
InMobi Advertising has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (8)
2023 (2)
2022 (8)
2021 (7)
2020 (6)
Funding
Current Stage
Late StageTotal Funding
$774.28MKey Investors
Mars Growth CapitalLightboxSoftBank Group
2025-12-04Debt Financing· $350M
2025-07-05Undisclosed· $3.73M
2024-09-11Debt Financing· $99.95M
Leadership Team
Richard O'Sullivan
VP, Global Revenue & Strategy - InMobi Group (InMobi & Glance)
Amit Singh Chauhan
Chief Legal Officer
Recent News
Hindu Business Line
2026-01-05
2025-12-31
2025-12-29
Company data provided by crunchbase