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Rocky Vista University · 1 day ago

PA Program Coordinator

Englewood, CO

Full-time

Hybrid

Entry, Mid Level

$23.25/hr - $27.50/hr

2+ years exp

Rocky Vista University is a diverse, equitable, and inclusive healthcare education university that is seeking a PA Program Coordinator. The role involves providing comprehensive operational, technical, and administrative support for the Physician Assistant Program, focusing on admissions processes and didactic curriculum coordination.

Education

Responsibilities

Manage Admissions Processes: Oversee comprehensive application processing, coordinate faculty review assignments, and maintain applicant data within the admissions management system

Plan & Execute Interview Cycles: Coordinate all aspects of annual interview cycles, including scheduling, volunteer management, logistical preparation, and moderation of virtual sessions

Support Post-Interview & Matriculation: Process acceptance offers, track confirmations, manage deposit payments, and coordinate pre-matriculation compliance for admitted students

Lead Recruitment & Outreach Efforts: Assist with various recruitment events, information sessions, and cultivate relationships with pipeline institutions and alumni to promote the program

Provide Didactic Curriculum Support: Aid in the planning and coordination of the Physician Assistant program's didactic curriculum

Administer Student Academic Records & Scheduling: Maintain accurate student academic records, coordinate student/course scheduling, and manage program calendars

Serve as Primary Student Liaison: Act as the main in-person point of contact for students, faculty, and visitors, managing communications regarding didactic schedules and general program information

Coordinate Program & Course Evaluations: Oversee the distribution, collection, and analysis of course, faculty, and program-wide evaluations and surveys

Offer Faculty Administrative Support: Provide comprehensive course-related assistance to PA faculty, including learning management tool support, material preparation, and in-class logistics

Manage Data & Generate Reports: Maintain accurate admissions and didactic program data, generating reports for program evaluation, accreditation, and continuous improvement

Drive Process Improvement: Participate in the ongoing evaluation and refinement of both admissions and didactic processes to enhance efficiency and effectiveness

Organize Program Events: Plan and execute various program-wide events such as student orientation, white coat ceremonies, and graduation

Qualification

Admissions management systemsOrganizational skillsCommunication skillsData managementMicrosoft Office SuiteTechnical aptitudeRecruitment experienceCurriculum supportVirtual event management

Required

Strong organizational skills; ability to manage multiple deadlines and complex, time-sensitive workflows across diverse functional areas

Exceptional interpersonal and communication skills (written and verbal), with a professional and welcoming demeanor to effectively interact with diverse groups, including prospective students, current students, faculty, and staff

Proficiency with standard office software (e.g., Microsoft Office Suite including Word, Excel, PowerPoint, Outlook), virtual meeting platforms (e.g., Zoom), document management systems (e.g., OneDrive), and demonstrated ability to quickly learn and utilize specialized admissions management systems (e.g., CASPA/WebAdMIT), CRM systems, and learning management systems (e.g., Canvas, Blackboard)

Strong technical aptitude and ability to troubleshoot technical issues in a virtual and in-person environment

Proactive approach to staying informed about and adapting to evolving educational and administrative technologies, including artificial intelligence, to enhance program efficiency and effectiveness

Demonstrated ability to manage multiple tasks, prioritize, and meet deadlines independently

Commitment to equitable admissions practices and student success

Ability to maintain confidentiality and handle sensitive information with discretion

Bachelor's degree from an accredited institution in education, business administration, health sciences, or a related field

Minimum of two (2) - three (3) years of experience in admissions, academic program coordination, higher education, or administrative roles requiring significant coordination and data management