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DataSeers · 1 day ago

Office Assistant

Alpharetta, GA, US

Full-time

Onsite

Mid Level

3+ years exp

DataSeers is seeking an Office Assistant to provide high-level administrative and operational support to the leadership team. The role involves ensuring smooth day-to-day office operations and effective coordination across departments, requiring exceptional organizational skills and professionalism.

BankingFinancial ServicesFinTechPaymentsSoftware

Responsibilities

Provide comprehensive administrative support to members of the leadership team, including calendar management, meeting coordination, and travel arrangements

Prepare, format, and distribute correspondence, reports, documents, presentations, and meeting materials

Serve as a point of contact between leadership and internal/external stakeholders, handling inquiries with professionalism and confidentiality

Assist with follow-ups on action items, deadlines, and leadership initiatives

Support daily office operations, including ordering supplies, keeping kitchen clean and restocked on snacks and supplies and maintaining office organization

Coordinate onsite and virtual meetings, including room setup, technology support, and catering when needed

Maintain accurate records, files, and documentation (digital and physical)

Assist with onboarding logistics for new hires, including office setup and coordination with HR and IT

Draft and proofread internal communications, documents and announcements

Help plan and coordinate company events, leadership meetings, and team activities

Collaborate with cross-functional teams to ensure timely communication and execution of leadership priorities

Handle sensitive and confidential information with the highest level of discretion

Represent the leadership team and organization in a professional, courteous manner at all times

Qualification

Microsoft OfficeOrganizational skillsCommunication skillsAdministrative supportTime-management skillsVendor coordinationBasic budgetingConfidentiality