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Texas Health and Human Services · 1 day ago

MCS Administrative Budget Program Specialist

Austin, TX

Full-time

Hybrid

Mid, Senior Level

$5,098.66/mo - $7,200/mo

2+ years exp

Texas Health and Human Services is committed to positively impacting the lives of Texans. The MCS Administrative Budget Program Specialist provides advanced consultative services and operational support, coordinating program planning and financial management for the Medicaid and CHIP Services Department.

Health Care

Responsibilities

Reviews purchase requisitions and request documents entered in the CAPPS Financials system

May enter or approve MCS program areas’ requisitions for purchasing goods and services

Manages requisitions to ensure compliance with Health and Human Services (HHS) purchasing guidelines relative to federal, state and local laws and policies

Processes annual and as needed encumbrance releases for MCS

Provides technical assistance to MCS staff on the CAPPS financial system

Serves as the primary RM area point of contact for SBO area payment requests and assists other MCS areas with processing unencumbered payment requests

Reviews purchase vouchers as assigned for unencumbered purchases and invoice payments

Assists staff with resolving purchasing errors and other delays

Tracks MCS-wide requisitions for purchases to provide requested reports, analysis, and recommendations regarding anticipated purchasing needs

Prepares and submits purchase order adjustments when needed

Prepares and distributes budget reports for all area of MCS

Serves as the primary SBO RM area point of contact for reviewing and validating the affordability of agency human resources related forms for MCS positions, including position selection requests and proposed MCS reorganizations and/or position reclassifications

Analyzes RM area business operations to identify operational and programmatic challenges and assists with designing strategies to mitigate or avoid risks

Coordinates specialized research projects to interpret data and identifies and implements strategies for program business operations improvement

Analyzes issues on special assigned projects to provide feedback and recommendations on status of projects assigned by the Director of RM and the Financial Analyst

Assists the Director of RM and Financial Analyst in reviewing program area functions and operations and identifies program operations requiring modification

Collects and analyzes data to assess the efficacy of programs and projects

Works with program areas to identify opportunities for collaboration and to ensure policy alignment with other applicable initiatives and department business operations

Implements procedures for department procurement operating needs that are in alignment with agency purchasing guidelines and compliant in processing requisitions for MCS purchases

Assists the Director of RM with the preparation and evaluation of program budget requests relevant to requisitions and purchase orders

Prepares and assists in the preparation of MCS budget reports, funding requests, and expenditure projections as assigned

Coordinates department operational meetings, conducts purchase requisition entry trainings, and provides guidance to staff in the development and integration of new or revised systems and procedures

Assists Director of RM, Financial Analyst, and Program Budget and Contract Finance Specialist in the monthly reconciliation of MSS and MCS payroll and vacancy information

Serves as backup to Strategic Business Operations’ Staff Service Officer on MCS human resource functions

Assists in the collection, organization, analysis, and preparation of materials and reports on a recurring basis and in response to requests for program information and reports relevant to division business operations and organizational areas

Performs other duties as assigned by the Director of RM, including administrative functions and/or serving in a support capacity for MCS

Qualification

CAPPS FinancialsFinancial administrationBudgeting techniquesProcurement practicesHuman resources policiesAnalytical skillsProject managementEffective communicationOrganizational skillsTeam collaboration

Required

Graduation from an accredited four-year college or university with major coursework in human resources, public or business administration, or a related field is generally preferred

Two or more years of experience in financial administration, accounting, auditing, grants management, procurement, or contract administration

Experience and education may be substituted for one another

Employment application demonstrates effective written communication skills

Experience in preparing financial reports

Experience applying fiscal and budgeting techniques and practices

Experience performing general accounting practices

Experience in applicable procurement practices and procedures

Experience in human resources administration policies and guidelines