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Texas Health and Human Services · 2 days ago

Office Area Agencies on Aging Contract Specialist V

Austin, TX

Contract

Hybrid

Mid, Senior Level

$5,425.33/mo - $7,155.75/mo

3+ years exp

Texas Health and Human Services is dedicated to positively impacting the lives of Texans. They are seeking a Contract Specialist V to oversee daily operations and contract management activities for the Area Agencies on Aging, ensuring compliance with regulations and providing technical assistance to contractors.

Health Care

Responsibilities

Serves as the point of contact for all contractual accountability activities for assigned contracts

Coordinates resolution of contract issues, initiates and negotiates contract amendments, obtains approval of amendments, communicates impact of changes to appropriate contractors and OAAA staff

Ensures all contract closeout activities are performed in accordance with HHSC policies

Provides assistance and recommends sanctions for enforcement of the terms and conditions of the assigned contracts

Maintains contractor files ensuring accessibility of information necessary for appropriate contract management

Tracks contract monitoring tasks and deliverables to ensure completion in accordance with contract life cycle and contract monitoring policies

Reviews, monitors, evaluates, and follows-up on single audits by reviewing evidence of compliance, completing Request for Information forms, tracking and following up with contractors to ensure compliance and completion of corrective action plans

Performs complex monitoring of entities contracted to administer various programs for Older Americans Act services

Work involves examination, investigation, and review of contractor records, including financial data, management practices, and internal controls to ensure compliance with federal and state laws and/or regulations as well as HHSC policies, regulations, and contract provisions

Plans and executes monitoring procedures, risk analysis, facilitates meetings for monitoring events assigned to understand the contract/program under review, identifies risks, conducts testing of source documentation for compliance, and reviews evidence and contractor responses for any issues identified during monitoring engagement

Provides consultation and technical assistance to contractors on contract issues and interpretation of policies and procedures related to contract monitoring

Makes recommendations for changes to, maintains, and updates policies and procedures, as well as external guidelines

Analyzes departmental contracting systems, outputs, and activities; identifies gaps and recommends system improvements

Produces well-written reports (e.g. debriefings, comprehensive reports of findings related to review activities, corrective action documents)

Prepares monitoring reports, including preparing initial and final monitoring reports for leadership review and approval

Prepares special correspondence or reports

Analyzes data and compiles statistical reports or surveys using Word and Excel or other word processing and spreadsheet applications

Other duties as assigned. This position will be crossed trained to conduct various types of monitoring and contract management activities as determined by business need

Manages special projects as required or requested

Qualification

Contract managementContract complianceProject managementData analysisMicrosoft OfficeCTCM certificationCommunication skillsProblem-solvingAttention to detailTeam collaboration

Required

Graduation from an accredited four-year college or university with major coursework in finance, business administration, or a related field

A minimum of 3 years of full-time professional work experience in a large public sector organization in contract management

Experience with MS office suite including Excel and Word

A minimum of 2 years of experience interpreting federal and state laws, policies, rules and requirements in health and human services programs

A minimum of 1 years experience in contract monitoring

Knowledge of complex data systems, journals and source documentation required for compliance with contract language and state and federal regulations

Knowledge of state and federal statute, rules, regulations, and guidance relevant to aging services

Knowledge of contract performance management and contract monitoring procedures

Knowledge of state and federal laws, rules, regulations, policies, and procedures relevant to contracts

Skill in project management with complex projects that cross agencies and several lines of business

Skill in identifying problems, evaluating alternatives, and negotiating and implementing solutions to organizational and service delivery problems

Skill in synthesizing complicated and technical information into concise materials appropriate for internal and external audiences

Skill in developing and evaluating policies and procedures; and making recommendations and decisions

Skill in communicating effectively orally and in writing and at presenting information publicly

Skill in critically evaluating issues and proactively seeking solutions

Skill in using personal computer application software such as Word, Power Point, Excel, Outlook, or similar programs

Skill in developing, reviewing, writing, and editing high quality reports, executive documents, correspondence, and briefings for internal and external audiences

Ability to analyze, evaluate and summarize management records for accuracy and conformance to procedures, rules, and regulations and to draft clear and concise reports and correspondence regarding findings

Ability to organize and present information effectively, both orally and in writing

Ability to analyze and solve work problems affecting the operations and functions

Ability to plan, organize and manage large multi-faceted projects and work in collaboration with others to manage multiple deadlines

Ability to independently prioritize time and manage multiple project deadlines

Ability to establish and maintain effective working relationships and work cooperatively in a team environment

Ability to perform work with a high degree of attention to detail

Ability to use initiative and independent judgment

Ability to communicate effectively, build and maintain strong working relationships, negotiate with individuals and groups, develop professional networks, and identify the internal and external dynamics that impact the organization's work

Preferred

A Certified Texas Contract Management (CTCM) is preferred

CTCM certification must be obtained within the first 6 months of employment

Graduation from an accredited four-year college or university with major coursework in finance, business administration, or a related field is preferred

Experience in a State of Texas agency in the field of contract development, procurement, and management is preferred

Preference given to experience with Peoplesoft, CAPPS Financials or other financial software