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Lawrence Livermore National Laboratory · 1 day ago

CASC Division Administrative Specialist

Livermore, CA

Full-time

Onsite

Mid Level

$37.25/hr - $44.72/hr

Lawrence Livermore National Laboratory (LLNL) is dedicated to strengthening the United States’ security through innovative solutions. The CASC Division Administrative Specialist will provide advanced administrative support to key leaders and coordinate various activities, ensuring smooth operations within a dynamic environment.

Information TechnologyMarket ResearchSecurity

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Provide advanced administrative and secretarial support to the Division Leader, Deputy Division Leader, and twelve Group Leaders, including managing complex calendars which includes independently determining scheduling priorities for management staff

Represent management in daily matters to gather, clarify and disseminate information and coordinate activities; respond on their behalf of administrative matters to all levels of personnel, both internal and external to the Laboratory

Coordinate, select, and compile data from multiple sources for complex reports and presentations

Track a high volume of multi-faceted action items; coordinate the timely flow of paperwork, checking for accuracy and completeness prior to submission for approval (e.g., new employee onboarding and personnel actions)

Process various immigration-related requests (e,g., foreign national visa applications and access requests

Coordinate internal and external interviews, including the preparation of agendas, coordination of calendar schedules, travel approvals and reimbursements, possible foreign national paperwork, badge requests, and information dissemination

Assist with the hiring process, including preparing job postings, gathering appropriate information, tracking applicants, and processing hire packages

Serve as a resource and interpret organizational policies and procedures

Perform other duties as assigned

Qualification

Advanced secretarial skillsAdvanced organizational skillsAdvanced communication skillsMicrosoft Office SuiteProblem-solving skillsEditing skillsGrammar skillsProofreading skillsImmigration processesLLNL systemsAttention to detailInterpersonal skillsSelf-motivatedFlexibility

Required

Ability to obtain and maintain a US DOE Q-level security clearance which requires U.S. Citizenship

Advanced secretarial and administrative knowledge. Experience including accurate keyboarding, editing, grammar, and proofreading skills; advanced knowledge of office procedures, techniques, and methods

Advanced organizational skills, attention to detail, accuracy and follow-through

Experience compiling and preparing presentations and editing text for publication and/or high-level distribution

Experience working under minimal supervision, in a multitask/multi-faceted environment of rapidly changing priorities, deadlines, and frequent interruptions

Independent problem-solving and decision-making skills to anticipate, identify, and recommend appropriate actions and solutions to complex administrative problems

Ability to be self-motivated and flexible, exercising a high degree of discretion and mature judgment in handling business sensitive and/or classified information, as well as personnel interactions

Advanced communication and interpersonal skills required to interact effectively with a diverse workforce and represent the organization with all levels of management, internal and external to the Laboratory

Advanced computer skills and experience with the Microsoft Office Suite and database and calendaring software, and the ability to learn new software quickly