Vanguard University of Southern California ยท 3 days ago
Music Operations Coordinator
Costa Mesa, CA
Full-time
Onsite
New Grad, Entry Level
$22/hr - $24/hrVanguard University of Southern California is seeking a Music Operations Coordinator to support the mission of the Music Department. This role involves overseeing music recruitment efforts, coordinating events and ensemble activities, and managing department resources while ensuring smooth operations in alignment with the University's values.
Higher Education
Responsibilities
Coordinate all aspects of prospective student recruitment for the Music Department
Host visiting students, families, and groups on campus, providing a welcoming and professional experience
Schedule and manage music auditions, information sessions, and high-recruitment events (Pre-VU Days, college fairs, etc.)
Communicate regularly with Admissions to ensure a seamless process for prospective students
Assist with documentation and tracking of scholarship awards
Partner with ensemble directors to plan and execute concerts, all local, national, and international tours, and outside performance engagements
Coordinate department-hosted and assist with university events and festivals (e.g., Choral Festival, String Workshop, Solo/Ensemble Festival, Christmas Concerts, Convocation, Baccalaureate, Commencement)
Develop event timelines, call sheets, and schedules for major performances
Arrange transportation, lodging, meals, and logistics for ensemble tours and off-campus events; travel with ensembles as needed
Assist in coordinating ensemble attire, equipment needs, and staging
Track event goals, attendance, expenditures, and revenue
Work with external vendors in the reservation of department equipment/spaces, providing contracts and creating invoices
Complete all honorariums for guest performers and lectures
Oversee repair, maintenance, and inventory of department equipment, instruments, sound gear, lockers, and music library resources
Manage performance licenses and track usage as required
Generate content for department website, social media, newsletters, and promotional materials
Assist with the design, production, and distribution of concert programs and marketing pieces in collaboration with the Music Program Coordinator and University Marketing
Support recruitment and ensemble activity budgets through tracking and reporting
Supervise assigned student workers and provide leadership for department support roles
Assist the Music Department Chair and Administrator with administrative projects and daily operations
Perform other duties as assigned to support departmental needs
Qualification
Required
A personal relationship with Jesus Christ and commitment to the mission and values of Vanguard University
Bachelor's degree required; background in music, arts administration, event management, or a related field preferred
Strong organizational and project management skills with the ability to prioritize and handle multiple tasks
Excellent communication and interpersonal skills with professionalism in person, on the phone, and in writing
Ability to work collaboratively as part of a team and independently with initiative and follow-through
Proficiency in Microsoft Office Suite, Google Workspace, and general office software
Willingness to work evenings and weekends for concerts, festivals, auditions, and tours
Preferred
Background in music, arts administration, event management, or a related field
Experience with design platforms (Photoshop, Illustrator, Adobe Suite, MailChimp)
Experience with event planning, stage management, and/or music performance strongly preferred
Basic knowledge of sound equipment and budget management helpful
Benefits
A very competitive and generous benefits package
Company
Vanguard University of Southern California
Founded in 1920, Vanguard University is a private, Christian, comprehensive university of liberal arts, sciences and professional studies that encompasses more than 2,200 students from every region in the country, over 33,000 alumni worldwide, and 100 full-time faculty.
Founded in 1920
201-500 employees
H1B Sponsorship
Vanguard University of Southern California has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2021 (1)
Funding
Current Stage
Growth StageLeadership Team
Jeremy Moser, CPA, CTP
Vice President for Finance/Chief Financial Officer
Jessica (JD) Kuhl (Neves), MBA
Executive Assistant To Chief Financial Officer
Company data provided by crunchbase