Bethel School District · 1 month ago
Substitute - Office/Clerical
Spanaway, WA
Full-time
Onsite
Entry Level
$21.86/hr - $21.86/hr
2+ years expBethel School District is seeking a Substitute - Office/Clerical to provide a variety of office support to an assigned program. The role includes responsibilities such as receptionist activities, record tracking, budget monitoring, and providing customer service while maintaining compliance with program regulations.
Education Management
Responsibilities
Maintains a variety of program records and research; tracks records for compliance and/or completion; maintains record accuracy; inputs data into computer; produces reports as requested; monitors grant monies. Coordinates and maintains assessment materials, records, schedules, results, and communicates appropriate to assigned program/department
Prepares monthly newsletters, routine forms, memoranda and correspondence; proofreads distributes materials
Answers the telephone and greets office visitors; provides program information and advice to staff members, parents, and professionals. Uses tact and confidentiality in dealing with sensitive matters. Responds to requests; routes callers to appropriate staff members; takes messages. Keeps communication lines open between teachers, staff, supervisors, parents, and the community. Provides a positive, service -oriented working relationship with all communication
Reviews and balances budgets with monthly financial reports including encumbered expenses; monitors receivables for appropriate credit. Makes appropriate coding error changes and postings
Maintains inventory and records
Operates a computer and a variety of software packages such as word processing, spreadsheet, database, desk top publishing, and mainframe computer applications. Provides a variety of routine and custom reports as requested
Maintains current knowledge of program rules, regulations, laws, and procedures; processes a variety of materials for program compliance
Tracks a variety of projects and deadlines; coordinates with others to meet program deadlines. Reports monthly enrollment counts for categorical programs
Provides a variety of clerical support such as typing correspondence, reports, and memoranda; composes correspondence as appropriate; maintains a calendar and makes travel and conference arrangements; creates and maintains files; takes minutes as meetings; prepares agendas; performs a wide variety of office support
May receive, open, date stamp and route incoming mail; may screen mail and take action on appropriate items
Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines
Provides a variety of backup and peak load assistance as requested
May work with auditors and/or program compliance personnel
May purchase refreshments for meetings and conferences; may track refreshment expenses
May serve on various district committees and/or departmental work teams. Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines
Performs related duties consistent with the scope and intent of the position
Qualification
Required
Education, training, skills, and experience necessary to carry out the assignment, including two (2) years of training in secretarial procedures, involving maintaining detailed records and customer service
Ability to communicate effectively, both orally and in writing
Effective customer service and public relations
Knowledge of office procedures
Knowledge of the VAX system and data interpretation
Knowledge of bookkeeping and accounting procedures
Ability to maintain budget spreadsheets
High-level keyboarding and data entry skills
Skill in operating a variety of office machines
Ability to operate a computer and learn the operation of specific software programs, including database and spreadsheet applications
Skill in correct grammar, spelling and English usage
Ability to perform arithmetic calculations
Ability to compose and format correspondence, reports, graphs, and charts
Ability to set up and maintain accurate files and records
Ability to organize and set priorities for work
Ability to maintain confidentiality
Ability to establish and maintain effective working relationships with a diverse group of people
Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor
Must complete training in and adhere to district infection control plan
Some positions may require valid Washington state driver's license to travel between school sites and a good driving record
First Aid and CPR Certification is required if working in the health room
Benefits
Insurance
Retirement Plans
Paid Time Off or Vacation
Paid Holidays
Company
Bethel School District
The Bethel School District is a dynamic district that covers over 200 square miles in southeast Pierce County.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Michael Christianson
Chief Technology Officer
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