Apply on Employer Site

Fluidra North America · 1 day ago

Office Support Administrator

Carlsbad, CA

Full-time

Onsite

Entry Level

$22/hr - $27/hr

2+ years exp

Fluidra North America is looking for an Office Support Administrator to join their team. This role provides front office, administrative, and operational support, ensuring a welcoming environment and smooth day-to-day operations at the West Coast headquarters.

Consumer GoodsManufacturingWater

Responsibilities

Serve as the primary receptionist, creating a welcoming and professional experience for all visitors by greeting guests, managing visitor and security logs, and issuing visitor badges

Create and maintain a warm, polished front-of-house environment by ensuring the lobby, reception area, mailroom, and nearby conference rooms are clean, organized, and thoughtfully prepared throughout the day

Provide reliable reception coverage and front-of-house support for the Administrative team, contributing to a seamless and service-focused office experience

Participate as a member of the Office Safety Committee, contributing to initiatives that promote a safe and compliant workplace

Provide general administrative support to the North America Administrative team, contributing to the smooth operation of daily office activities

Assist with meeting coordination, departmental support, and special projects as assigned

Assist the Administrative team with researching and booking domestic travel for executives, directors, and other employees, helping ensure arrangements are thoughtful, efficient, and aligned with company travel policies

Support the preparation and submission of expense reports for executives, helping ensure accuracy and timely processing

Help track exceptions and support reporting needs as requested by the Administrative team

Oversee day-to-day mailroom operations, ensuring inbound and outbound mail, deliveries, and courier pickups are handled smoothly and reliably

Proactively order and maintain office supplies on a weekly basis, monitoring inventory to ensure frequently used items are consistently available to support the team

Assist with processing check requests and coordinating approvals for postage and meter replenishment to help keep office operations running seamlessly

Provide additional administrative support to the North America Administrative team as needed, adapting to changing priorities and working closely with the team to ensure tasks are completed on time, as instructed, and clearly communicated

Support the Administrative team by assisting with meeting setup, catering, and other administrative tasks, helping balance workloads and keep things running smoothly

Ensure accurate, timely submission of expense reports for those supported, ensuring compliance with company policies

Qualification

Customer serviceMicrosoft OfficeOrganizational skillsAdministrative supportReceptionist experienceInterpersonal skillsProactive approachTeam collaborationAdaptabilityAttention to detail

Required

2–4 years of experience in a front-office, administrative, office support, or hospitality-focused role (reception, office coordinator, administrative assistant, or similar)

High school diploma or equivalent required

Demonstrated experience providing high-touch customer service or front-of-house support in a fast-paced professional office environment

Strong interpersonal and communication skills, with the ability to interact confidently and warmly with employees, visitors, and executives

Proven organizational skills with the ability to manage multiple priorities maintaining attention to detail

Ability to work independently while collaborating closely with administrative, executive support, and cross-functional teams

Proficiency with Microsoft Office (Outlook, Word, Excel, Teams); comfortable learning new systems and processes

A proactive, service-minded approach, with a natural inclination to anticipate needs and take initiative

Ability to adapt to changing priorities and business needs

A high level of trustworthiness, reliability, and follow-through, with a strong sense of ownership for responsibilities and outcomes

Benefits

2 weeks of paid vacation

9/80 work week schedule (EVERY OTHER FRIDAY OFF!)

11 paid Holidays

Full range of health benefits including medical, dental & vision, short & long-term disability

401(K) matching (100% of first 3% contributed, 50% of the next 2%)

Health and wellness programs / gym reimbursement

Educational assistance up to $7,000 per year

On-site self-service café / free gourmet coffee stations

Company sponsored FUN events!

Generous product discount

Company

Fluidra North America

Fluidra is a publicly listed company focused on developing innovative products, services and IoT solutions for the residential and commercial pool markets, globally.

Founded in 1969

Carlsbad, California, USA

5001-10000 employees