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Alliance Defending Freedom · 1 day ago

Event Coordinator

Scottsdale, AZ

Full-time

Onsite

Entry, Mid Level

2+ years exp

Alliance Defending Freedom is dedicated to defending religious freedom and free speech. As an Event Coordinator, you will be responsible for planning and executing high-quality events, collaborating with stakeholders, and ensuring exceptional attendee experiences.

Funding PlatformLegalNon ProfitPublic RelationsReligion

Comp. & Benefits

Responsibilities

Travel to event locations to manage on-site operations and ensure successful event delivery

Deliver a seamless experience for attendees and faculty by providing timely support and problem-solving throughout all stages of the event

Continuously identify opportunities to improve event planning processes, logistics, and attendee engagement

Articulate our mission to high-capacity Ministry Friends as part of the Development team and understand the Ministry Friend bill of rights to maintain utmost confidentiality

Serve as the main point of contact for assigned attendees and/or faculty members during the pre-event phase

Oversee the registration process, travel arrangements, scheduling, and reimbursement needs

Coordinate with A/V and Event Technology teams to ensure all presentation and production needs are met, including session materials and stage setup

Act as the lead planner for assigned events, guiding stakeholders through the planning process and aligning event goals with execution strategies

Facilitate planning meetings, assign responsibilities, and manage timelines using project management tools such as Trello

Partner with the Event Technology Team to coordinate event registration (Cvent), branding, signage, and printed materials

Communicate A/V needs and ensure production logistics are clear and coordinated across teams

Maintain ownership of the event budget and ensure cost-effective planning in collaboration with stakeholders

Source and secure event venues, including site research, contracting, and proposal development for stakeholder and legal review

Coordinate all logistics such as catering, décor, transportation, supplies, and vendor communications

Manage hotel rooming lists and oversee accommodation logistics for attendees and guests

Support in-house event needs by collaborating with the Facilities Team and managing shipping for offsite events

Monitor expenses and work closely with stakeholders and managers to ensure events are delivered within budget

Qualification

Event CoordinationMicrosoft Office SuiteProject ManagementCventTrelloPublic SpeakingInterpersonal SkillsWritten Communication

Required

2 years of experience in event or conference coordination, ideally within a professional or nonprofit setting

Proficient in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook

Ability to travel 40-60 days a year

Strong interpersonal, written and verbal communication skills, including writing, proofreading, and public speaking, while demonstrating professionalism and courtesy when engaging with ministry friends, guests, attorneys, team members, and vendors

Proven project management abilities with the capacity to manage multiple events and priorities throughout the year