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Real Time Consulting LLC (RTC) · 1 day ago

Engineering Operations & Recruiting Coordinator

Phoenix, AZ

Full-time

Hybrid

Mid, Senior Level

5+ years exp

Real Time Consulting LLC is seeking an Engineering Operations & Recruiting Coordinator for their North Phoenix Corporate Office. This role will support the Engineering Operations Services and Recruiting teams, handling reporting activities, deadline coordination, and general administration support.

AerospaceEmbedded SoftwareEmbedded SystemsMedicalProject Management

Growth Opportunities

No H1B

U.S. Citizen Only

Responsibilities

Create and maintain engineering and business operations reports

Track the Operations Purchase Order life cycle to assure all steps are completed within guidelines

Collect and track weekly Engineering timesheets & Work product progress reports

Maintain time off tracking system

Prepare Engineering on/off boarding documentation for project work

Summarize deliverables to meeting attendees, follow-up to ensure completion

Maintain business contract document logs

Maintain client ID registrations

Client satisfaction survey initiation and tracking

Review work processes to ensure compliance with business standards and to identify work improvements

Work with others to develop improvements to create timely and efficient workflow and reporting for the department

Support Engineering Operations Team with special projects as needed

Other coordination tasks as assigned

Maintain recruiting goal and actual activity reporting

Provide Engineering candidate information to hiring managers

Support staffing model planning and execution stages

Manage job portal listings within Talent Management Database and job posting portals (Indeed, LinkedIn)

Coordinate and create Engineering job descriptions

Maintain current Engineering candidate communications

Prepare job postings and coordinate the job posting process

Maintain data and reporting on the Applicant Tracking System (ATS)

Maintain records on recruiting activities as required

Correspond with Engineering job applicants: Schedule candidate pre-screens and interviews, Handle pre-employment inquiries and requirements, Complete screening for Recruiters to obtain work history, education, training, job skills, availability, and salary requirements

Research, analyze, prepare, and present hiring statistics

Support Talent Management Team with special projects as needed

Other coordination tasks as assigned

Qualification

Operations coordinationRecruiting coordinationApplicant Tracking SystemsMicrosoft OfficeInternet searchingAttention to detailCommunication skillsInterpersonal skillsOrganizational skills

Required

5 years of Operations, Recruiting and/or Office coordination / administration experience

2 years of recruiting coordination / administration experience

Associates degree or equivalent training/education in Business, Engineering, HR, or related fields

Highly competent user of technical & software application solutions

Experience with ATS (Applicant Tracking Systems)

Proficient in Internet Searching and navigation, Boolean search techniques

Advanced user of Microsoft Office products (Word, MS Outlook, MS PowerPoint, Excel)

Extremely well organized

High attention to detail, resourceful, accurate and self-motivated

Ability to manage multiple tasks and project deadlines in a fast-paced environment with frequent interruptions and changes in priority

Ability to maintain, record, and document the flow of candidates through the recruitment process

Ability to comprehend and interpret instructions, short correspondence, and ask clarifying questions to confirm adequate understanding of expectations

Ability to communicate with multiple departments and gather information for consolidation and reporting

Professional polish when representing the company to candidates and client in writing and on the phone

Positive, helpful attitude

Excellent oral and written communication skills

Strong interpersonal skills to succeed in a highly collaborative environment

Excellent follow-through skills and ability to take initiative

The ideal individual will be a highly motivated, self-starter, able to use their high capability of organization and coordination to support the teams