Kyler Professional Search · 19 hours ago
Administrative Assistant
Pittsburgh, PA
Full-time
Onsite
New Grad, Entry LevelKyler Professional Search is representing a small and well-established professional services firm seeking a highly organized and detail-oriented Administrative/Legal Assistant. This role involves managing a wide range of administrative, legal, and bookkeeping responsibilities to support the owner and ensure the smooth operation of the office.
Human Resources
Hiring Manager
Amylyn Kyler
Responsibilities
Prepare, type, and format legal and professional documents with a high degree of accuracy
Transcribe dictation and manage document revisions
Answer and route phone calls professionally
Prepare, send, and manage correspondence via email and mail
Receive, monitor, and respond to incoming emails
Track time entries and assist with invoice preparation
Perform bookkeeping functions using QuickBooks
Input and confirm financial and property information in Buildium
Process bill payments and reconcile bank accounts
Coordinate and manage service providers and vendors
Order, track, and maintain office supplies and equipment
File, organize, and maintain legal, financial, and business records
Maintain and update office files, databases, and document management systems
File and record documents with courts and recording offices
Manage incoming and outgoing mail
Qualification
Required
Highly organized and detail-oriented
Strong written and verbal communication skills
Ability to work independently
Confidence handling confidential information
Prior experience supporting legal, professional services, or small business environments
Ability to prioritize tasks and manage multiple responsibilities simultaneously
Company
Kyler Professional Search
In today’s ever changing workforce many organizations find themselves… • Paying the high price of executive and/or contingent Recruiters to source for niche requirements.
Founded in 2015
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase