Wheeling Hospital · 1 day ago
Unit Secretary (Full Time) Peds
Wheeling, WV
Full-time
Onsite
Entry Level
1+ years expWheeling Hospital is seeking a Unit Secretary to support the pediatric department. The role involves performing clerical and receptionist duties, managing patient admissions and discharges, and ensuring effective communication within the department.
Health CareHospitalMedicalPersonal Health
Responsibilities
Responsible for greeting and admitting functions upon patients’ arrival to the department. Accurately prepares patient identification bands and name tags
Welcomes visitors to the department and responds in a helpful and courteous manner to requests for assistance or information. Assists with delivering items to patient rooms
Collects department mail and distributes appropriately
Responsible for proper and expedient communication of transfer information when patient is to be transferred to another facility
Maintains stock levels of office supplies
Responsible for clerical admission and discharge functions
Schedules all follow-up appointments as requested by physician
Arranges transportation for patient as necessary
Organizes and maintains patient records and appropriate department records to help ensure accurate and complete documentation
Faxes copy of patient chart as needed for arranging transfer or follow up care
Coordinates and facilitate ongoing communication to ensure efficient intradepartmental and interdepartmental operations
Communicates in a timely fashion with other departments regarding patients who have been admitted, discharged, require inter-hospital transfer, or have expired. Communicate patient information and unit needs intra-departmentally
Consistently answers telephone in a courteous and timely manner, identifying self and department at all times and answers questions within area of knowledge. Forwards calls to appropriate staff members
Consistently answers patient call bells in a courteous and timely manner and dispatch appropriate personnel
Assists physicians and other individuals by providing requested information about specific patient or department routines in accordance with the hospital’s policy on Release of Patient Information
Coordinates and facilitates ongoing communication to ensure timely, efficient intradepartmental and interdepartmental transportation of patients
Phones in consults to other services in a timely and accurate manner
Maintains communication with other patient care departments (e.g., Dietary, Lab, Telemetry, Video Monitoring) to assure patient care needs are met
Qualification
Required
High School Diploma or equivalent
One (1) year of administrative or clerical experience
Basic computer knowledge and ability to operate standard office equipment
Knowledge of medical terminology
Proficient in Microsoft Office
Excellent written and verbal communication skills
Preferred
Graduate of a Medical Assistant program or secretarial school
Company
Wheeling Hospital
Wheeling Hospital is a healthcare center.
1001-5000 employees
H1B Sponsorship
Wheeling Hospital has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2023 (3)
2022 (3)
2021 (3)
2020 (3)
Funding
Current Stage
Late StageLeadership Team
Douglass Harrison
CEO
Mark Smith
Human Resources Business Partner
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