Paradise Valley Unified School District ยท 1 day ago
2025-27 Administrative Assistant V - Marketing and Communications (DAC)
Phoenix, AZ
Full-time
Onsite
Mid Level
$18.51/hr - $18.51/hrParadise Valley Unified School District is seeking an Administrative Assistant V to provide a wide variety of confidential administrative support to the assigned Director in the Marketing and Communications Department. The role involves coordinating projects, maintaining files, preparing reports, and supporting the Director's functions and responsibilities.
Education Management
Responsibilities
Compiles both confidential and non-confidential data from a wide variety of sources (e.g. calendars, budgets, staffing needs, newsletter, website, etc.) for the purpose of preparing information for assigned Director
Coordinates a wide variety of projects, functions and/or program components (e.g. meetings, in-service events, placement of advertisement and/or job orders, etc.) for the purpose of completing activities and/or delivering services in a timely fashion
Maintains manual and electronic files, department budgets and accounts (e.g. Capital M & O account, database, statistical documents, tracking systems for employee evaluations, etc.) for the purpose of providing up-to-date reference and audit trail
Participates in a variety of meetings, workshops, and/or trainings (e.g. committees, negotiations, professional development activities, conferences, etc.) for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees
Prepares a wide variety of reports, documents and correspondence of a confidential and non-confidential nature (e.g. purchase requests, TalentEd, reports for board approval, high profile employee discipline documents, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information
Processes documents and materials (e.g. applicant qualifications, professional development related documents, reimbursements, budget transfers, background checks, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements
Represents assigned Administrator in their absence for the purpose of conveying and/or gathering information required for their functions
Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, visitors, public agencies, board members, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction
Schedules a wide variety of activities (e.g. professional development activities, equipment accessibility for presentations, Director's calendar, etc.) for the purpose of making necessary arrangements for assigned Director
Supervises assigned personnel as directed by the administrator (e.g. clerks, technicians, etc.) for the purpose of ensuring their department and individual performance objectives are met
Supports assigned Director for the purpose of providing assistance with their functions and responsibilities
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit
Sets-up technology needed for presentations or workshops (e.g. professional development sessions, Director led presentations, etc.) for the purpose of ensuring the appropriate equipment is available for the event
Qualification
Required
High school diploma or equivalent
Criminal Background Clearance
Valid Arizona DPS Level I IVP Fingerprint Clearance Card
Operating standard office equipment including using Microsoft office products and job related software applications
Preparing and maintaining accurate records
Customer service
Screening telephone calls
Analyzing budgets
Analyzing data
Using pertinent software applications
Classifying data and/or information
Desktop publishing
Basic math, including calculations using fractions, percents, and/or ratios
Reading a variety of manuals
Writing documents following prescribed formats
Presenting information to others
Understanding complex, multi-step written and oral instructions
Business telephone etiquette
Common office machines
Concepts of grammar and punctuation
Office methods and practices
Grammar, spelling and punctuation
Office practices
Record keeping and record retention practices
Bookkeeping practices
Codes/laws/rules/regulations/policies
Scheduling activities, meetings, and/or events
Gathering and/or collating data
Using basic, job-related equipment
Flexibility to work with others in a variety of circumstances
Working with data utilizing defined but different processes
Operating equipment using standardized methods
Working with a wide diversity of individuals
Working with a variety of data
Utilizing job-related equipment
Problem solving to analyze issues and create action plans
Independent interpretation of guidelines
Adapting to changing work priorities
Communicating with diverse groups
Maintaining confidentiality
Meeting deadlines and schedules
Setting priorities
Working as part of a team
Working with frequent interruptions
Accuracy and attention to detail
Dealing with frequent interruptions
Organizing tasks
Working under limited supervision using standardized practices and/or methods
Directing other persons within a small work unit
Utilization of some resources from other work units
Preferred
Job related experience with increasing levels of responsibility is desired
Company
Paradise Valley Unified School District
PVSchools is a place where every child's journey is fueled by passion, curiosity, and endless possibilities.
Founded in 1913
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Jason Gershowitz
INTERNSHIP COORDINATOR FOR CREST
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