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US Anesthesia Partners · 2 days ago

Senior Academic Operations Coordinator

Denver, CO

Full-time

Hybrid

Mid, Senior Level

$67K/yr - $114K/yr

3+ years exp

US Anesthesia Partners is the highest-quality single-specialty anesthesia practice in the United States, with over 6,000 employees distributed across 12 states. The Senior Academic Operations Coordinator is responsible for coordinating and executing a wide range of operational, analytical, and project-based initiatives in the Academic Operations Division, providing high-level service to leaders, practices, and contractual partners.

EducationHealth Care

Responsibilities

Develops, strengthens, and maintains effective working relationships with corporate and practice leadership, and coworkers to support seamless program implementation and execution

Serves as a central point of contact for program-related inquiries, identifies challenges and escalates concerns to academic operations leadership to assist in resolution

Coordinates cross-functional efforts to support the successful implementation of new and ongoing Academic Operations initiatives

Builds and maintains a directory of key academic stakeholders, strengthening communication channels and promoting collaboration opportunities

Leads small-scale operational projects from planning through implementation, including timelines, documentation, stakeholder coordination, and progress reporting

Maintains our proprietary trainee tracking database, Prodigy, and serves as subject matter resource. Ensures all clinical training program affiliations, student rotations, and key contacts are entered timely and accurately, in partnership with clinical practices

Performs routine and ad-hoc data analyses, dashboards, and trend reports to support strategic planning, compliance and continuous improvement and audits these reports for accuracy

Conducts ongoing market and program research to track emerging academic programs, industry trends, growth and changes, and identifies opportunities for continued growth and collaboration

Collaborates with other colleagues on training and trainee data to ensure comprehensive reporting

Prepares polished, data-driven reports and presentation materials for senior leadership and meetings as required

Develops and maintains standard operating procedures (SOPs) for the Prodigy database and related tracking systems, ensuring consistent use across the organization

Designs and disseminates dashboards that support data-driven decision-making for the clinical practices and the Academic Division

Manages the lifecycle of clinical training agreements by monitoring contract terms, tracking key deliverables, and ensuring compliance with established metrics

Maintains accurate and up-to-date records of active agreements and facilitates timely updates, amendments, and renewals of these agreements in collaboration with practices, as needed

Works closely with leadership to identify gaps or risks in agreement fulfillment and proposes process improvements

Researches and evaluates new conferences, outreach, and engagement opportunities to strengthen visibility and partnerships with academic programs and trainees

Assists with content development and presentations for various conferences, workshops, and speaking engagements, ensuring alignment with organizational goals

Documents and maintains meeting minutes, tracks follow-up items, and ensures completion of assigned tasks, as directed

Performs some administrative tasks to include meeting planning and logistics

Contributes to the development and optimization of internal processes, workflows, and documentation to enhance operational efficiency

Participates in special projects and emerging priorities as assigned within the evolving Academic Operations Division

Limited travel may be required for conferences, meetings, and site visits

Qualification

Data reportingProject coordinationDatabase managementMicrosoft Office SuiteHospital operations knowledgeMulti-taskingCustomer serviceAutonomyMatrix environmentProblem-solvingConfidentialityCommunication skillsCollaborationTime management

Required

Bachelors degree in a related field or equivalent 1-3 years' experience

Minimum of 3 years of hospital, clinical business, or academic healthcare office experience preferred

Skill in identifying and resolving problems

Ability to maintain confidentiality

Multi-tasking skills with ability to manage a variety of projects

Ability to read, write and communicate effectively orally and in writing, as well as electronically

Computer savvy and familiar with standard office equipment

Strongly proficient in Microsoft Office Suite

Ability to perform work and maintain communication remotely

Strong customer service skills

Highly collaborative nature

Time management and ability to multi-task

Highly autonomous and self-directing

Able to work in a matrix environment

The physical demands described here are representative of those that may need to be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Occasional Standing

Occasional Walking

Frequent Sitting

Frequent hand, finger movement

Use office equipment (in office or remote)

Communicate verbally and in writing