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Hawaiian Telcom · 1 day ago

Executive Administrator

Honolulu, HI

Full-time

Onsite

Senior Level, Lead/Staff

$70K/yr - $98K/yr

8+ years exp

Hawaiian Telcom is looking for an Executive Administrator to support senior leaders and manage complex administrative functions. This role requires professionalism and the ability to handle multiple priorities while providing comprehensive support to executives and maintaining effective relationships with management and clients.

Information TechnologyPublic RelationsTelecommunications

Responsibilities

Serve as a first point of contact for executives

Drafting correspondence, calendaring meetings, making copies, answering and screening phone calls and directing inquiries to the proper party within the team

Establish and maintain effective and cooperative professional business relationships with all levels of management with outside clients

Proactively anticipate meeting preparation, including scheduling prep meetings, requesting meeting materials and briefing docs

Support projects as needed for the executives such as employee rewards programs, organizational charts, monthly reporting

Shared responsibility for local office management support for assigned duties such as purchases, business licensing, ordering of office supplies

Providing back up assistance to other administrative support team members as needed and collaborate with other executive administrators to provide coverage during PTO

Booking travel arrangements

Inputting expenses reports and approving reports for Executive Direct Reports and those over a certain dollar amount

Scheduling and executing catered company events, lunch meetings, offsite meetings, Holiday Parties etc

Handle the administration of and information for the particular Boards the executive is part of

Performs work under minimal supervision. Handles complex issues and problems, and refers only the most complex issues to higher-level staff

Qualification

Microsoft OutlookMicrosoft ExcelMicrosoft PowerPointOracleADPMultitaskingCommunication skillsOrganization skillsDetail-orientedProblem solvingTeam-oriented