CoolSys Energy Design - Consulting Engineers ยท 1 day ago
Project Coordinator, Engineering
San Antonio, TX
Full-time
Onsite
Mid, Senior Level
$25/hr - $28/hr
5+ years expCoolSys Energy Design - Consulting Engineers is a company that specializes in solving complex challenges in refrigeration, air conditioning, heating, engineering, and energy management. They are seeking a full-time Project Coordinator to support project managers and technical staff by coordinating project documentation, schedules, and communications throughout the project lifecycle.
ConsultingMechanical DesignMechanical Engineering
Responsibilities
Provide administrative support to project managers and project teams across multiple active projects
Assist with preparation, formatting, and coordination of proposals, contracts, project reports, and client deliverables
Support project setup, tracking, and closeout processes, including maintaining project files and documentation
Coordinate project-related meetings, including scheduling, agendas, minutes, and follow-up action items
Prepare professional written communications for clients, consultants, and internal project teams
Assist with task tracking, deadlines, and deliverable coordination to support on-time project execution
Plan and coordinate project-oriented meetings, lunch-and-learns, staff events, and office activities
Maintain office and project calendars, including conference rooms and key deadlines
Answer phones and assist with reception and front desk coverage as needed
Manage incoming and outgoing mail, overnight shipments, and document distribution
Maintain office supplies and assist with general office organization and efficiency improvements
File, scan, shred, and maintain digital and physical project records in accordance with company standards
Handle confidential and sensitive information with discretion and professionalism
Assist with research, special projects, and strategic initiatives as assigned
Provide project-related administrative and accounting support as directed by Accounting Senior Staff
Assist with tracking project-related expenses, rental cars, and other administrative project costs
Qualification
Required
Minimum of 5 years of administrative or project coordination experience in a professional services environment (engineering, architecture, construction, legal, or similar)
Strong organizational skills with the ability to manage multiple projects and priorities simultaneously
Excellent written and verbal communication skills
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with project management or document management systems is a plus
Strong problem-solving skills and attention to detail
Ability to work independently with minimal supervision while collaborating effectively with project teams
Professional demeanor with a strong commitment to confidentiality and accuracy
Preferred
Bachelor's degree in Business Administration, Project Management, or a related field (preferred but not required)
Benefits
Medical, Dental, Vision and Prescription coverage.
Paid vacation, holidays, and floating holiday.
401(K) with Company match.
Company sponsored life insurance, as well as optional AD&D, short and long-term disability.
Tuition reimbursement.
Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more.
Pet Insurance.
Legal Plan, and ID Theft Protection.
Company
CoolSys Energy Design - Consulting Engineers
CoolSys Energy Design is a premier national and international consulting engineering firm providing innovative mechanical, electrical, plumbing, and refrigeration (MEPR) building design strategies and services, as well as construction administration and commissioning services.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase