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Montauk Renewables, Inc. · 3 days ago

Business Assistant

Houston, TX

Full-time

Onsite

Mid Level

$40K/yr - $50K/yr

4+ years exp

Montauk Renewables, Inc. is a fast-growing company and an industry leader in the renewable energy space. The Business Assistant role involves supporting procurement-related services, processing requisitions, and managing vendor relationships under direct supervision.

EnergyRenewable Energy

No H1B

Responsibilities

Employee Onboarding and Offboarding

Employee engagement

Purchasing, Task numbers, Issuing, Process, Track and Report PO’s

Tracking Shipments and Deliveries

Vendor and Maintenance Scheduling

Company Vehicle Maintenance

Receipting

Inventory

Invoicing

Dakota data entry

FAS system

Other duties as required

Provides support to 1 to 3 sites for all procurement related services

Under direct supervision, process requisitions, create purchase orders, track and expedite deliveries, process invoices, and close purchase orders

Respond to inquiries from vendors, resolve problems by providing information, investigate outstanding payments within ERP and cross-functional departments

Validate receipts of goods/services in a timely manner by anticipating and inquiring with Site Managers, Department Managers or third party vendors

Prepare requests for bids and coordinate supplier selection process

Initiate check requests on behalf of the site manager, regional manager or department manager

Follow a determined system for monitoring all open purchase orders between one-two sites

Coordinate with site manager or department manager an action plan to address open and aging purchase orders

Work with Montauk’s internal Tax Manager, Site Managers and the Vendors to determine tax exemption when necessary. Store and distribute tax exemption certificates to the Vendor. Ensure all proceeding invoices do not include tax

Work with Montauk’s internal Manager of Financial Analysis and Strategic Planning and Site Managers to reconcile budgets and purchase order related costs

Assist in continuous cost saving improvements

Qualification

Corporate accounting experiencePurchasing experienceMicrosoft DynamicsERP software knowledgeDocumentation managementMath skillsAttention to detailFormal communication

Required

Associates of Accounting, or 4 years or more of experience corporate accounting

4 or more years or purchasing experience

Basic computer skills, including but not limited to Microsoft Office Suite (Excel, Word, OneDrive, Outlook)

Basic understanding of an Enterprise Resource Planning (ERP) software

Strong math skills and an attention to detail

Ability to work under direct supervision and under a high stress, growing environment

Preferred

Microsoft Dynamics with Invoice Processing

1-3 years' experience in procurement, energy-related industry preferred

1-3 years' experience supporting sites in multiple geographical locations

Basic knowledge of procurement related activities (requests for quotations, change orders, receipting, etc.)

Formal company communication experience (communication channels, email etiquette, internal and external communication)

Experience in documentation management or record keeping

History of success in a supplier relationship management role

Benefits

Medical, Dental and Vision

Flexible spending account

Paid time off

Long term disability, and life insurance

Retirement 401K

Company

Montauk Renewables, Inc.

Montauk is a fully integrated renewable energy company specializing in the management, recovery and conversion of landfill methane into renewable energy.

Founded in 1980

Pittsburgh, Pennsylvania, USA

51-200 employees