Innspace ยท 4 days ago
Administrative Assistant
Seattle, WA
Full-time
Onsite
New Grad, Entry Level
$45K/yr - $52K/yrInnspace is an international hospitality design/build firm with over 25 years of experience, and they are seeking an Office Administrative Assistant to support daily operations. This role involves providing administrative, organizational, and logistical support to leadership and internal teams to ensure an efficient and professional work environment.
Construction
Responsibilities
Provide administrative support to leadership and internal teams
Assist the office team with day-to-day administrative and operational needs
Coordinate calendars, schedule meetings, and manage internal communications
Serve as a point of contact for internal teams and external partners
Take accurate meeting notes, distribute summaries, and follow up on action items to ensure timely completion
Assist with event coordination and logistics for meetings, training, and company events
Coordinate office cleaning schedules and support general office upkeep
Manage office supplies, including ordering, inventory tracking, and vendor coordination
Assist with organizing digital and physical filing systems, ensuring confidentiality and accuracy
Support travel arrangements and meeting logistics as required
Assist with special projects and ad hoc administrative tasks as assigned
Qualification
Required
Strong organizational and time-management skills
Excellent written and verbal communication skills
Proficiency in standard office software which include but not limited to Smartsheet, HubSpot and various Microsoft Office programs
Professional demeanor with ability to handle confidential information
Ability to work independently and collaboratively
Strong attention to detail and follow-through
Effective problem-solving skills
Ability to adapt in a fast-paced environment
Strong interpersonal and communication skills
Proactive and dependable
Preferred
Previous experience in an administrative, office assistant, or support role
Benefits
Comprehensive benefits package, including health, dental and vision insurance
401(k) retirement plan with 3% company contribution
Responsible paid time off
13 paid holidays
Opportunities for professional growth and development
A collaborative and supportive work environment
Employee Profit Share Program (non-traditional)
Company
Innspace
At Innspace, we transform hotels from concept to completion with precision and innovation.
Founded in 1994
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Dennis Markham
Partner / Director of Client Partnerships
Company data provided by crunchbase