HVJ Associates® · 2 days ago
Business Development & Marketing Coordinator
Austin, TX
Full-time
Onsite
Entry, Mid Level
2+ years expHVJ Associates is seeking a proactive and detail-oriented Business Development & Marketing Coordinator to support growth initiatives across their service lines. The role involves relationship-building, proposal development, and marketing content creation while collaborating with technical staff and leadership to enhance the firm's presence with various clients.
Civil EngineeringConstructionReal Estate
Responsibilities
Develop and execute business development strategies targeting municipal clients
Identify and pursue new opportunities for geotechnical and materials testing services
Build and maintain strong relationships with city officials, engineers, and decision-makers
Collaborate with technical teams to prepare proposals and presentations
Monitor market trends and provide insights for strategic planning
Identify and track public and private sector opportunities (RFQs, RFPs, SOQs) across Central Texas
Assist with go/no-go evaluations and internal opportunity pipeline management
Maintain CRM data, contact lists, pursuit schedules, qualifications, project sheets, and client history
Coordinate outreach to engineering firms, municipalities, TxDOT districts, and contractors
Support leadership in setting appointments, preparing presentation materials, and conducting client follow-up
Develop marketing assets such as project sheets, capability statements, brochures, social media posts, and website updates
Coordinate photography, videography, and other content capturing field testing, drilling, pavement evaluations, and lab operations
Track hit rates, marketing KPIs, proposal activity, and client engagement metrics
Prepare weekly/monthly BD reports and dashboards for leadership
Support the planning and execution of industry events, conferences, and sponsorships
Assist in developing campaigns to promote geotechnical, materials testing, and pavement engineering services
Lead or support the preparation of SOQs, proposals, fee proposals, and interview presentations
Gather project information, resumes, technical content, and past performance data from internal staff
Manage required forms and compliance documentation for public agency submissions
Ensure proposals meet all submission requirements, deadlines, and brand standards
Maintain and update a library of project descriptions, resumes, boilerplate text, and graphics
Qualification
Required
2–5 years of experience in A/E/C (Architecture/Engineering/Construction) business development or marketing
Knowledge of geotechnical engineering and construction materials testing services
Strong communication, negotiation, and relationship-building skills
Strong understanding of the RFQ/RFP process used by municipalities, counties, TxDOT, and public agencies
Excellent written and verbal communication skills; ability to translate technical information into compelling content
Proficiency in Adobe Creative Cloud (InDesign preferred), MS Office Suite, and CRM systems
Ability to manage multiple deadlines in a fast-paced environment
Strong organizational skills and attention to detail
Self-motivated with the ability to work both independently and collaboratively with technical staff
Preferred
Bachelor's degree in Business, Marketing, Communications, Engineering, or related field
Experience with geotechnical, CMT, civil engineering, pavement design, or transportation fields
Company
HVJ Associates®
Completing public infrastructure projects comes with tremendous pressure to serve the public while completing each project on-time and on-budget.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Herbert V. Johnson
Chief Executive Officer
Company data provided by crunchbase