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Hose McCann Communications · 1 day ago

Executive Assistant

Deerfield Beach, FL, US

Full-time

Onsite

Mid Level

Hose McCann Communications is a thriving maritime organization seeking a highly capable and motivated Executive Assistant to support senior leadership. The role involves providing high-level administrative and operational support, managing complex calendars, and coordinating communication across teams while fostering relationships in a dynamic environment.

Telecommunications

Responsibilities

Provide high-level administrative and operational support to executive leadership

Manage complex calendars, meetings, travel arrangements, and shifting priorities

Prepare, analyze, and maintain reports, dashboards, and financial or operational data using advanced Excel functions (e.g., pivot tables, formulas, data analysis tools)

Coordinate communication and workflows between executives, vessel operations, and shore-based teams

Support recruiting and hiring efforts, including:

Screening resumes and applications

Coordinating interviews and communicating with candidates

Assisting with job postings and tracking candidate pipelines

Assist with special projects, process improvements, and data-driven initiatives

Draft professional correspondence, presentations, and internal documentation

Anticipate executive needs and proactively resolve issues before they arise

Maintain confidentiality and exercise sound judgment in all matters

Adapt to flexible working hours, including early starts or late evenings as operational needs require

Qualification

Advanced ExcelRecruiting supportTechnical aptitudeOrganizational skillsCommunication skillsProfessionalismProblem-solving skillsAdaptability

Required

Proven experience as an Executive Assistant, Administrative Manager, or similar role, preferably in maritime, logistics, transportation, or a fast-paced operational industry

Advanced proficiency in Microsoft Excel

Experience with resume screening, interview coordination, or recruiting support

Strong technical aptitude with the ability to quickly learn new systems and tools

Exceptional organizational, time-management, and problem-solving skills

Excellent written and verbal communication abilities

High level of professionalism, discretion, and reliability