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Madison Metropolitan School District · 3 months ago

25-26 - Whitehorse - Admin Clerk Senior - 1.0 FTE

Madison, WI

Part-time

Onsite

Mid, Senior Level

$31.98/hr - $31.98/hr

3+ years exp

The Madison Metropolitan School District (MMSD) is the second-largest school district in Wisconsin, committed to creating a thriving educational environment. The Admin Clerk Senior will manage secretarial and clerical tasks in the school office, ensuring efficient operations and support for students and families.

EducationSecondary Education

No H1B

Responsibilities

Manage a welcoming and professional main office atmosphere where parent/guardian, student and community member concerns are addressed quickly and efficiently

Manage, record, and monitor student attendance and track areas of concern & follow through with phone calls and promote District attendance goals

Manage various district budgets including Formula, Title I, SIP, Staff Development, Donations, etc., ensuring proper guidelines are being used throughout the school and the use of procurement cards

Work with the Student Services Team to execute and schedule parent meetings including truancy meetings

Maintain and generate school checks, financial account records, and bank deposits per District money handling procedures

Seek resources requested and complete task of ordering a large variety of school purchasing needs through District and external suppliers

Maintain inventory of supplies and order replacements as needed

Manage and facilitate registration days as well as all facets of student record keeping including adding and dropping students, making sure changes to student records are updated, course and class placements, report cards, and student fees

Manage the scheduling and entry of K-screeners

Assist in maintenance of letters of records, which includes merged address labels and letters

Prepare memos, newsletters and weekly bulletin correspondence

Maintain order when students are present

Facilitate behavior support calls and documentation

Assist students who are ill or injured, may include administering medications in the absence of a school nurse

Other related duties as assigned

Qualification

Infinite CampusAccounting knowledgeSecretarial experienceMicrosoft SuiteCustomer serviceKeyboarding skillsBilingual (Spanish/English)Communication skillsOrganizational skillsTime management

Required

3 years successful secretarial experience or a combination of secretarial experience and formal secretarial training equivalent to 3 years, including computer mastery

1 year bookkeeping/accounting experience

Prior secretarial management experience

Experience working in a school setting with demonstrated cultural competence in working with a diverse family population

Experience working cross-culturally and/or commitment to work toward one's own cultural competence (i.e., valuing difference/diversity, recognizing personal limitations in one's skills and expertise, and having the desire to learn in these areas)

Skills tests for keyboarding skills will be used to consider candidates

Ability to file, sort, and distribute mail

Ability to create letters and memos

Strong knowledge of Infinite Campus with the ability to navigate the multiple data resources to include student management, report card management, use of Ad Hoc filter, behavior management, course scheduling, Data Dashboard and other data collection needs

Ability to communicate effectively with office assistants and administrators of workload and office needs

Ability to train assistants in the office with most current procedures and to be able to delegate assignments as needed to meet deadlines

Advanced knowledge of and proficiency with computers and district softwares, such as Oasys, School Messenger, Class 7, Kronos, Munis, Subfinder, Infinite Campus, Microsoft Suite, Publisher, Gmail, and Google Docs

Advanced knowledge of best practice in accounting, bookkeeping and financial reporting

Ability to use digital media downloading and create slideshow production

Ability to manage and maintain a welcoming, non judgmental, and professional main office atmosphere to include positive customer service while speaking on the phone, responding to people through security systems, and interacting with people in person

Ability to strategically assign staff to supervision duties balancing multiple schedules

Ability to maintain an organized and efficient office environment

Ability to manage time effectively, work independently, problem solve, multi-task, and make sound judgments

Ability to operate a variety of office equipment (personal computer, phone, fax, copier)

Demonstrated skill in positive and professional communication with the ability to maintain confidentiality and composure during stressful situations

Strong oral and written communication skills

Advanced keyboarding skills