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The Wine Group · 1 day ago

Administrative Assistant 1 - Ripon

California, United States

Full-time

Onsite

Mid Level

$22.55/hr - $25/hr

3+ years exp

The Wine Group is a leading producer of award-winning wines and alcoholic beverages. They are seeking a highly organized and proactive Administrative Assistant to support daily operations at their winery, coordinating staff schedules, managing timekeeping records, and assisting with operations reporting.

Food and BeverageWine And SpiritsWinery

Responsibilities

Coordinate and maintain weekly staff schedules for assigned department(s)

Review, verify, and process employee timesheets to ensure accurate payroll preparation

Schedule and track completion of required safety training and maintain up-to-date compliance records

Generate and distribute regular internal reports related to staffing, scheduling, production, and safety training compliance

Assist with onboarding new staff by preparing orientation materials and collecting necessary documentation

Support general administrative functions, including document control, filing, data entry, and office supply management

Communicate clearly and professionally with team members, vendors, and guests as needed

Help organize company events, meetings, or training as requested

Maintain accurate and organized records to support audits and internal reviews

Collaborate with cross-functional teams to ensure smooth day-to-day operations

Provide backup support to other administrative staff during peak periods or absences

Qualification

MS OfficeAdministrative experienceDocument controlTimekeeping managementCommunication skillsOrganizational skillsTeam collaborationFlexibilityAttention to detail

Required

Must be 18 years or older at time of hire

High school diploma or GED equivalent required. AS degree preferred

3+ years of administrative or office coordination experience in a production/manufacturing environment

Must be flexible in working overtime

Must be proficient in MS Office (Word and Excel)

Must demonstrate aptitude and willingness to learn new systems (Dayforce, Intelex, etc.)

Excellent written and verbal communication skills with the ability to work collaboratively in a team environment

Strong organizational skills with the ability to prioritize and manage multiple tasks effectively

High level of professionalism and discretion

Ability to be flexible and adapt to changing priorities in a fast-paced environment all while maintaining attention to detail

Ability to work with a minimum of direct supervision, which includes the ability to use independent judgment regarding work tasks

Must demonstrate a positive attitude towards the job and the duties assigned; exhibit initiative to continually learn and improve professional skills

Demonstrate and maintain excellent safety, discipline, and attendance record

Demonstrates TWG core values and maintains professional communication, positive attitude, and cooperative relations with all team members and management