City of San José · 1 day ago
Executive Assistant to the Assistant City Manager
San Jose, CA
Full-time
Onsite
Senior Level
5+ years expCity of San José is a diverse and inclusive workforce with over 7,000 employees dedicated to making the city a vibrant place to live and work. The Executive Assistant to the Assistant City Manager serves as a representative of the City Manager and is responsible for managing administrative tasks, coordinating complex projects, and handling sensitive information.
Environmental ConsultingInnovation ManagementOffice AdministrationRecycling
No H1B
Responsibilities
Ability to manage complex schedules, multiple priorities, and deadlines in a fast-paced environment
Strong verbal and written communication skills, with a high level of professionalism and discretion
Proven ability to exercise independent judgment, initiative, and confidentiality in administrative matters
Strong interpersonal skills, with the ability to build effective working relationships with officials, staff, stakeholders, and the public
Strong organizational and analytical skills, with the ability to think logically, prioritize tasks, and manage multiple deadlines simultaneously
Experience organizing meetings and staffing Council Committees, including agenda preparation, proofreading, and logistics coordination
Intermediate to advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
Ability to interpret and apply policies, procedures, rules, and instructions accurately
Ability to respond to inquiries and resolve routine public and internal issues independently
Qualification
Required
Ability to manage complex schedules, multiple priorities, and deadlines in a fast-paced environment
Strong verbal and written communication skills, with a high level of professionalism and discretion
Proven ability to exercise independent judgment, initiative, and confidentiality in administrative matters
Strong interpersonal skills, with the ability to build effective working relationships with officials, staff, stakeholders, and the public
Strong organizational and analytical skills, with the ability to think logically, prioritize tasks, and manage multiple deadlines simultaneously
Experience organizing meetings and staffing Council Committees, including agenda preparation, proofreading, and logistics coordination
Intermediate to advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
Ability to interpret and apply policies, procedures, rules, and instructions accurately
Ability to respond to inquiries and resolve routine public and internal issues independently
Associate of Arts degree from an accredited college in business or closely related field plus five (5) years of progressively responsible work experience in the business field and/or office management
Preferred
Knowledge of the functions, responsibilities, and operational relationships of City of San José staff and line departments
Ability to communicate executive priorities and directives clearly and accurately to internal and external stakeholders, including but not limited to the City Manager, City Council, Mayor, and external parties
Experience conducting independent research and synthesizing data into concise reports
Ability to track and coordinate multiple projects simultaneously while ensuring adherence to timelines and deadlines
Knowledge of principles of public administration, management, organizational structure, supervision, and the role of city staff and line departments in delivering municipal services
Ability to work independently with minimal supervision while maintaining high standards of accuracy and accountability
Company
City of San José
From its founding in 1777 as California's first city, San José has been a leader driven by its spirit of innovation.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$0.68MKey Investors
Toyota Mobility FoundationCalifornia State Coastal Conservancy
2024-08-01Grant· $0.26M
2023-06-28Grant· $0.42M
Leadership Team
Dr. Marcelo Peredo
Chief Information Security Officer
Ed Kim
Deputy Chief Information Officer
Recent News
2025-12-17
2025-11-19
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