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Real Time Consulting LLC (RTC) · 21 hours ago

Accounting and Business Operations Manager

Phoenix, AZ

Full-time

Hybrid

Senior Level, Lead/Staff

10+ years exp

Real Time Consulting LLC is seeking an Accounting and Business Operations Manager to collaborate with the CFO on financial and operational activities. The role involves overseeing accounting functions, managing payroll, and ensuring compliance with various regulations while supporting the daily operations of the business.

AerospaceEmbedded SoftwareEmbedded SystemsMedicalProject Management

Growth Opportunities

No H1B

U.S. Citizen Only

Responsibilities

Managing and conducting efforts supporting month end & year-end close preparations; Review and/or preparation forecasts, analysis, project proforma and actual to budget comparisons

Maintaining accurate and complete financial records and participating in reconciliations and audits

Overseeing the daily activities of the accounting department and ensuring that all major projects, month-end, and year-end reports are completed accurately and on time

Qtly tax filings reconciliations and out of state filing and payment audits (collaborate with the PR company who completes them)

Worker’s Compensation Insurance plan administration – renewals and annual Audits

Oversight and audit the AP and cost processes and activities

Investigate and resolve discrepancies in all expense accounts under tight deadlines

Identify any process and procedure inefficiency and collaborate on solution implementations

Vendor management and service contracts renewals

Review necessary source documentation for accounting and operational financial transactions; file all documents in soft and hard copy folders

Review contracts for accounting adherence and ensure proper documentation is received and organized

Review invoices and maintain updated business expense schedules

Assist with the creation and needed changes of accounting policies and procedures

Manage Business Insurance renewals and compliance (Crime/ GL/ E&O/ D&O/ EPL/ P&C/ etc.)

Conduct annual physical inventory and FA management processes and controls

Review benefits participant administration and audit monthly bill reconciliations

Client Contract Management and Compliance

Create and maintain engineering, profit, sales and business operations reports (client reporting and internal project profitability reporting)

Track the Operations Purchase Order life cycle to assure all steps are completed within guidelines

Facilities management/ oversight

Export Compliance (EAR & ITAR) support administration efforts as needed

Ensure integration between business and engineering operations

Oversee business non-finance audits (IT contract compliance, client contract compliance, regulatory)

Oversight, Audit (and become the Backup) for Multi state Payroll Processing (~45-65 employees)

Work with PR Company to complete YE 1099 and W2 reporting

Audit UI annual reports and rates

Audit PR Company records for out of state filing and payment compliance

Maintain time off tracking (PTO, PSL, ETO)

Qualification

Bachelor’s degree in Accounting10+ Years Accounting Manager experienceUnderstanding of accounting principles5+ years Payroll processingQuickBooksAdvanced MS ExcelAudit preparation knowledgePoliciesProcedures writingMS WordAnalytical skillsAttention to detailTeam collaboration

Required

Bachelor's degree in Accounting

10+ Years relevant and proven work experience in a corporate environment in an Accounting Manager role with same level of responsibilities

Strong understanding of accounting, finance, and management principles

Experienced knowledge of audit preparation and document retention requirements

5+ years of Payroll processing

Strong experience with evaluating, developing, and improving department controls, systems, and procedures that increase accuracy and efficiency

Knowledge of QuickBooks a big PLUS

Experience in writing and assessing Policies and Procedures for Accounting

Intermediate user of MS Word, MS Outlook

Advanced user of MS Excel (pivot tables, linking, charting)

Strong attention to detail and high % of accuracy in work product

Strong analytical and judgement skills

Ability to work with minimal up-front guidance and take ownership of work product

Comfortable and well able to roll up sleeves be hands on

Ability to take initiative and collaborate with needed parties to get things resolved and accomplished

Ability to effectively and consistently prioritize multiple projects simultaneously in a deadline driven environment

Ability to be firm and professional; have strong follow-up ability with management, team members, clients, vendors

Strong ability to assess a situation, gather the facts, collaborate with necessary parties if needed, and present the solutions

Desires to constantly develop skills and able to research information to identify best solutions and options

Able to motivate and support the team members when needed as well as help hold each other accountable

Able to express their concerns as well as their ideas and opinions

Uses professional verbal, written communication and interpersonal skills with a customer service focus: Individual knows how to put their thoughts in writing, appropriate email etiquette, obtain confirmation of intended message for/from their audience; Individual has comfort and ability to express themselves verbally

Ability to work effectively in a collaborative team environment

Bring knowledge and creativity to the position as well as have the discipline to drive results and follow established processes

Dynamic thinker, identify risks, and create & implement solutions

Perseverance with assigned tasks and projects, stay focused with strong discipline