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Texas Health and Human Services · 1 month ago

Administrative Asst II - Vocational

San Antonio, TX

Contract

Onsite

New Grad, Entry Level

$2,694.33/mo - $3,946.25/mo

Texas Health and Human Services is committed to creating a positive impact in the lives of fellow Texans. The Administrative Assistant II is responsible for all administrative duties related to clerical functions in support of the Active Treatment Services Department, particularly in Vocational/Day Programs.

Health Care

Responsibilities

Support Vocational/Day Programs developing/implementing tracking systems

Prepares client payroll to include downloading work related data on to Voc Shop payroll software program

Preparing gross pay reports and processing pay vouchers

Implements and use of MIMS, Hurricane and Citrix systems for ordering supplies

Assist with special programs as assigned by Director of Active Treatment Services

Serves as the backup Paymaster for Employment Services

Supports division and facility paperwork procedures

Submits work orders

Maintains division records and files

Serves as facility paymaster

Provides clerical supports for Residential Services Dept. Unit HMT meetings

Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned

Manages all payroll processes for client workers

Prepares billing and invoices for services rendered on behalf of the Vocational program

Meets internal deadlines for payroll processing to accounting department, billing, meeting documentation, and administrative deliverables

Processes and gathers signatures for daily allowance

Disbursement of the daily allowance

Tracking and reporting of Vocational documents for timeliness

Orders Supplies on behalf of Day/Vocational/Leisure Recreation/Active Treatment programs

Submits work maintenance orders

Attends all manager meetings and completes the manager meeting form during session, accurately documenting employee attendance, snacks, wok orders, program updates, and other key topics

Actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation

Qualification

Payroll processingData analysisAdministrative supportWord processingSpreadsheet managementVerbal skillsWritten skillsTeamworkTime managementOrganizational skills

Required

Knowledge of computers, word processing, spreadsheets, and databases

Ability to work with money, process invoices and reconcile accounts

Good verbal and written skills

Ability to work as a team and also independently to schedule and manage time

Ability to follow through to task completion

Ability to organize both routine and complex tasks, set priorities, and seek additional guidance from supervisor when needed

Ability to establish and maintain effective work relations and display tact in difficult and stressful situations

Ability to accept and work with system changes

Ability to implement administrative procedures and to evaluate their effectiveness

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE)

Males between the ages of 18 – 25 must be registered with the Selective Service

All State Supported Living Center Employees are subject to Random Drug Testing

Flexibility in work hours may be required for this position

The position may be required to work overtime and/or extended hours

Must be willing to work weekends and holidays

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility