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Schernecker Property Services, Inc. · 1 week ago

Office Manager (Part-Time)

Needham, MA

Part-time

Onsite

New Grad, Entry Level

$23/hr - $25/hr

Schernecker Property Services (SPS) is a specialized exterior restoration company helping condominium association boards plan and save money. The Office Manager will be responsible for managing the office environment, ensuring cleanliness, organization, and efficiency in various administrative tasks.

ConstructionHome ImprovementReal Estate

Growth Opportunities

Responsibilities

Greet employees and visitors and assist them as needed

Keep surfaces clean and organized

Process and distribute mail and packages

Rotate seasonal décor

Direct incoming calls to the appropriate individuals

Neat, clean and organized with minimal clutter

Chairs lowered and pushed in

Dry-erase board(s) are clean, and supplies are in good condition

Organize unnecessary clutter and work with employees to maintain order

Confirm the lights are on the correct schedule for automatically shutting off

Replenish office supplies; perform inventory and place orders as needed

Check the postage meter balance and confirm there are no error messages

Monitor the copiers for error messages and notify IT Team of any issues

Refill the copier paper, replace toner cartridges, drums, etc

Ensure the kitchenette is neat, clean, and organized with minimal clutter

Replenish coffee, snacks, drinks and other supplies as needed; place orders as needed

Remove older items from the refrigerators to prevent spoilage

Keep cabinets, shelves and cupboards clean and organized

Ensure all four bathrooms are neat, clean and well-stocked

Confirm the small cabinets in each bathroom contain extra stock

Confirm the storage closet also contains extra stock

Work with the cleaning company to ensure proper service is provided

Schedule carpet cleaning and window washing

Check blinds for functionality and condition

Inspect painted surfaces for touch-ups

Periodically check thermostat settings and adjust them to maintain comfort

Ensure dumpsters are emptied according to the schedule

Ensure trash and recycling are placed in the correct bins

Maintain cleanliness around the dumpster area

Qualification

OrganizationTime managementAttention to detailCommunicationTeam playerSelf-motivatedReliability

Required

Self-motivated: Is disciplined. Sets and works to achieve goals without needing to be managed. Identifies and overcomes obstacles and sees tasks through to full completion

Reliability: Delivers as promised. Meets deadlines. Gets the job done right the first time. Willing and able to work as needed to accomplish necessary tasks and goals

Organization: Is able to prioritize, coordinate, and manage multiple projects at once. Can switch gears from a normal workflow to a fast-paced schedule when time-sensitive requirements arise

Attention to Detail: Prioritizes precision and quality over quantity and speed. Pays close attention to detail

Team player: Works harmoniously with co-workers and clients with a team-first attitude

Communication: Has excellent oral and written skills. Builds and maintains strong working relationships with clients, vendors, and employees

Benefits

Part-time employees who meet the plan's eligibility requirements are eligible to contribute to the SPS 401(k) plan.

Company

Schernecker Property Services, Inc.

𝗣𝗹𝗮𝗻𝗻𝗶𝗻𝗴 𝗕𝗲𝘁𝘁𝗲𝗿 𝗙𝘂𝘁𝘂𝗿𝗲𝘀 𝗙𝗼𝗿 𝗖𝗼𝗻𝗱𝗼𝗺𝗶𝗻𝗶𝘂𝗺 𝗖𝗼𝗺𝗺𝘂𝗻𝗶𝘁𝗶𝗲𝘀⁣ 🏘️ 35+ years building envelope experience ⁣ 📘 Proven 3-step collaborative planning process ⁣ 💡 Resource for homeowners, association board members & property managers

Founded in 1987