Indianapolis Yacht Club Inc. ยท 5 days ago
Event Coordinator & Membership Experience Manager
Greater Indianapolis
Full-time
Onsite
Mid Level
3+ years expThe Indianapolis Yacht Club INC is a premier Boating and Social Club located on Geist Reservoir, and they are seeking an Event Coordinator & Membership Experience Manager. This role involves planning and executing events, managing memberships, and fostering community engagement to enhance member experiences and achieve organizational goals.
Civic & Social Organization
Responsibilities
Plan and execute events including member events, external rentals, fundraisers, community programs, member mixers, and partner receptions
Manage venue rental inquiries, contracts, scheduling, and logistics for external clients and internal programs
Coordinate catering and bar packages, ensuring compliance with club policies and local regulations
Maintain relationships with preferred vendors and negotiate cost-effective service agreements
Track event budgets, monitor expenses, and ensure events align with fundraising and engagement goals
Serve as the primary point of contact for members, donors, and community partners
Develop and implement strategies to attract, onboard, and retain members and supporters
Actively promote and sell membership through outreach, events, and personalized engagement and marketing
Organize member-exclusive programs, benefits, and recognition initiatives
Maintain accurate membership records and analyze data to inform growth strategies
Create and manage weekly member communication, newsletter, update social media and marketing
Partner with Social Committee, catering partner and Board to align events and membership efforts with organizational goals
Support fundraising campaigns and membership/event referrals through events and member engagement
Prepare reports on event performance, rental revenue, and membership metrics for leadership and board review monthly
Qualification
Required
Bachelor's degree in Marketing, Event Planning, Hospitality, or related field preferred
3+ years of experience in event coordination, membership management, or nonprofit fundraising
Proven ability to manage logistics, budgets, and vendor relationships
Strong communication, customer service, and sales skills
Familiarity with CRM systems, donor databases, and event platforms
Proven expertise in Event Planning and Event Management
Strong Communication and Customer Service skills to build and maintain relationships with members
Proficiency in Sales and ability to effectively promote memberships and events
Strong organizational skills with attention to detail and the ability to manage multiple projects simultaneously
Strong problem-solving skills and ability to work collaboratively in a team environment
Previous experience in hospitality or membership-based organizations is an advantage
Preferred
Mission-driven and community-oriented mindset
Creative and resourceful problem-solver
Comfortable juggling multiple priorities and deadlines
Experience working with diverse populations and inclusive programming
Company
Indianapolis Yacht Club Inc.
Premier Boating & Social Club on Geist offers two membership options: Boating and Social.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase