Northern Air Cargo · 1 day ago
NAC Administrative Assistant
Anchorage, AK
Full-time
Onsite
Entry Level
2+ years expNorthern Air Cargo is seeking an Administrative Assistant to provide essential general administrative support to the senior management team and various departments. This role is crucial for maintaining an organized and efficient office environment, handling tasks such as scheduling, expense reporting, and inventory control.
Information TechnologyTravel
Responsibilities
Utilize computer skills to include Microsoft Office programs (Word, Excel, Teams, SharePoint, PowerPoint, OneNote, OneDrive, and Outlook)
Compile expense reports and provide accounting processing assistance
Book flights and travel accommodations for staff as needed
Schedule and maintain calendars for conference rooms, managers, conference calls, and monthly birthday calendar
Maintain and build (as needed) Outlook email Distribution Lists
Take meeting minutes at select weekly and monthly meetings
Manage NAC owned vehicle check out and check in for visiting staff
Order office and kitchen supplies and provide inventory control for NAC building. Conduct shopping trips as necessary to ensure building and teams are adequately supplied with appropriate material
Ensure all public and employee spaces are safe, well-stocked, presentable, and professional
Receive and distribute all incoming mail
Collaborate and train with other administrative staff. Provide back-up as needed during vacations/illness
Provide general administrative support, data entry, and special project or event assistance to various departments as required
Other duties as required and/or assigned
Qualification
Required
High school diploma or GED required (Associate's degree in business administration or related field is preferred)
2+ years' experience in administrative support or similar
Experience and knowledge with Microsoft Word, Excel, Outlook, PowerPoint, Teams, OneNote, OneDrive, and SharePoint desirable
Ability to work well with others as part of a professional high-performance team
Preferred
Motivated self-starter with strong analytical skills
Proven track record of strong organizational skills, problem-solving skills, and communication skills, both written and verbal
Proficient data entry skills
Positive attitude, self-motivated, self-starter with a sense of urgency
Ownership and accountability for completed work
Ability to work in a fast-paced working environment
Must have experience using fax machines, copiers, color printers, etc
Must possess administrative office skills with the ability to assume responsibility without direct supervision
Must be able to manage time appropriately
Must demonstrate a high level or organizational skills
Must be able to work well under pressure
Must exercise initiative and judgment, with the ability to make mature decisions within a scope of assigned authority
Committed to finding and implementing continuous improvement projects within scope of job duties
Must maintain a high degree of confidentiality
Occasionally may require use of personal vehicle during the day for errands, postal deliveries, etc
Notary Public preferred or be able to obtain one
Company
Northern Air Cargo
Northern Air Cargo is an aviation company specializing in cargo airline services.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase