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The Ohio State University Wexner Medical Center · 1 day ago

Vital Statistics Records Assistant

Columbus, OH

Full-time

Onsite

Entry Level

1+ years exp

The Ohio State University Wexner Medical Center is seeking a Vital Statistics Records Assistant to ensure that medical records and hospital systems accurately reflect patient care. The role involves assembling birth certificate packets, interviewing new mothers, and ensuring compliance with hospital policies through effective medical record-keeping.

Health CareHospitalMedical

Responsibilities

Assembles birth certificate packets and delivers them to the nursing stations on Labor and Delivery, and Postpartum units

Interviews new mothers to facilitate completion of the birth worksheet (may include weekends and holidays)

Facilitates completion of the paternity affidavits for the Central Paternity Registry

Notarizes paternity affidavits

Completes Vital Statistics Worksheets by abstracting mothers’ risk factors, infections, procedures, and complications and abstracting babies’ vaccinations, risk factors, and anomalies from IHIS

Types birth certificates in OVRS (ODH’s Integrated Perinatal Health Information System)

Audits and proofreads birth certificates before certifying

Prints a complete and final copy of each birth certificate and worksheet and scans into OnBase

Certifies each birth certificate and submits it electronically to the Columbus Health Department

Preps and mails paternity affidavits to Central Paternity Registry

Interacts with Columbus Health Department & Ohio Department of Health staff for questions regarding birth certificate process

Coordinates submission of homebirth paperwork to the Ohio Department of Health

Generates proof of birth documents when requested

Complete productivity worksheets on daily basis and submits to manager

Retrieves departmental mail and answers phones

Organizes, boxes, and labels paper loose for storage

Requests charts from offsite storage

Investigates and researches issues

Opens and sorts incoming mail

Performs cleaning and maintenance on scanners

Provides cross coverage of other positions

Other duties or special projects as assigned

Qualification

Data Integrity ManagementVital StatisticsInformation ResearchDocument ImagingCustomer ServiceTyping SkillsSupervision ManagementInterviewing SkillsCommunication Skills

Required

One year experience (1000 hours course work or training) in customer service or communications, including analyzing & interpreting information

6 mos. experience (600 hours training) in operation of computer and related peripheral equipment

3 mos. experience (300 hrs course work) in information research & analysis

Some positions require 3 mos. exp. (300 hrs course work) in supervision management

3 mos. experience (300 hours course work) in interviewing

Able to move a stack of medical records (not more than 25 pounds) from one location to another

Ability to walk or move around campus for 75% of time worked on daily basis

Able to enter and research data from a computer keyboard

Able to accurately type 25 words per minute

Able to use terminal digit system and alphabetize work

Able to communicate clearly with contacts as noted above, both in-person and on the telephone

Able to concentrate and pay attention for periods of time up to 4 hours to perform such tasks as filing loose material or assembling medical records

Able to respond to emergency situations and announcements

Company

The Ohio State University Wexner Medical Center

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The Ohio State University Wexner Medical Center is personalizing health care to meet the needs of each patient. It is a sub-organization of The Ohio State University.

Founded in 1834

Columbus, Ohio, USA

10001+ employees