Real Time Consulting LLC (RTC) · 23 hours ago
Payroll and Accounts Payable Administrator
Phoenix, AZ
Full-time
Onsite
Senior Level
7+ years expReal Time Consulting LLC is a company specializing in providing experienced engineering services to large aviation companies. They are seeking a Payroll and Accounts Payable Administrator to manage payroll administration, accounts payable processes, and human resources administration in a collaborative and fast-paced environment.
AerospaceEmbedded SoftwareEmbedded SystemsMedicalProject Management
No H1B
U.S. Citizen Only
Responsibilities
Multi-state Payroll administration (40-60EE’s), processing, auditing (utilizing Evolution Software. We use Payroll Experts as our outsource Payroll company.) We have presence in less than 10 states
Qtly tax filings reconciliations (after the PR company completes them)
Out of state worker tax structure set up for business license, withholdings, UI
Coordinate the Worker’s Compensation Insurance plan; renewals; annual Audits
Responsible for full cycle AP coding/processing/check issuance, and internal audit to ensure appropriate backup documentation in sub ledgers (issue about 10 checks/wk)
Benefits participant administration and bill reconciliation
Investigate and resolve discrepancies in all expense accounts under tight deadlines
Vendor relations, service contracts renewals
Review and retain necessary source documentation for accounting and operational financial transactions; file all documents in soft and hard copy folders
Review contracts for accounting adherence and ensure proper documentation is received and organized
Updates, verification and validation to business expense schedules (insurance, legal, leases, services, etc.)
Assist with the creation and needed changes of accounting policies and procedures related to AP /expense management
Account management of the Dun & Bradstreet credit report to maintain desirable ratings
Serve as backup and support to any other needed accounting related functions
Assist with Business Insurance renewals (Crime/ GL/ E&O/ D&O/ EPL/ P&C/ etc.)
Track and maintain FA activity, schedules, policy, and perform semi-annual physical inventory
Employee on/off boarding administration
Employee record keeping (soft and hard copy)
Coordination and updates on benefit portals when employees become/lose eligibility and updates of annual Open Enrollment
Facilities administration (minimal) – office supplies maintenance, correspondence with property manager for repairs, etc
Coordinating employee events/ meals/ meetings
Other accounting, administrative or business duties as assigned
No supervision of personnel
Qualification
Required
Associate degree in Accounting Preferred or equivalent professional on the job experience
7+ Years relevant and proven work experience in a corporate environment in similar role
Intermediate with MS Word, MS Outlook
Intermediate/ Advanced experience with Excel
Strong analytical and judgement skills
Effectively communicates with manager, peers, and business staff regarding work processes
Ability to be firm and professional; have strong follow-up ability with management, clients, vendors
STRONG attention to detail, high % of accuracy in work, organizational and time management skills
Professional verbal, written communication and interpersonal skills with a customer service focus
Ability to work with minimal up-front guidance and take ownership of work product and follow through, TAKE INITIATIVE
Ability to effectively handle multiple projects simultaneously in a deadline driven environment
Ability to work in a fast paced, constantly changing entrepreneurial environment without getting frustrated or lost
Preferred
Bachelor's degree in Accounting a PLUS
Knowledge of QuickBooks a big PLUS; Knowledge of Evolution Payroll Software a big PLUS
Benefits
2 weeks PTO
8 Holidays
Health/ Dental/ Vision Benefits
401K plan
Company
Real Time Consulting LLC (RTC)
Real Time Consulting (RTC) exists to partner outstanding engineering talent to support our clients’ success.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Ken Varga
CEO, CTO, & Founder
Company data provided by crunchbase