Hands On Children's Museum · 1 day ago
Events & Development Manager
Olympia,WA,US
Full-time
Onsite
Mid, Senior Level
$60K/yr - $80K/yr
3+ years expHands On Children's Museum is a nationally known family learning destination located in downtown Olympia. The Events and Development Manager will manage a range of special events designed for visitors, donors, and the community, ensuring alignment with the organization's strategic fundraising goals.
Museums & Institutions
Responsibilities
As a member of the Museum’s Development team, the Events and Development Manager reports to the Development Director and works with multiple Museum departments, educators, partners, and stakeholders to manage all aspects of Museum special events for visitors including Spring Break Weeks, Summer Splash! a summer-long Festival, Noon Year’s, Boo Bash, and Ice Adventures, among others
Manages all aspects of events including planning, interdepartmental coordination, budgeting, logistics, communications, staffing, committees, volunteers, on-site management, and evaluation
Responsible for aligning event goals with the broader, strategic fundraising goals and mission of the organization, ensuring events are fully maximized for the fundraising and sponsorship potential
Stewards event sponsors in conjunction with the Development Director
In coordination with the Development team and board, manages procurement, tracking, promotion, in-person and digital display of auction items
Negotiates contracts, discounts and in-kind contributions with event vendors including catering, food service, entertainment, AV, videographers, and other similar support companies
Works with Development leadership to create and monitor budgets and prepares comprehensive analysis of events, live and silent auction performance, raise the paddle contributions, etc
Work with the Communications team to develop promotional materials, PowerPoints, videos, branding, advertising, and digital strategy for events
Prepares detailed advance sheets identifying responsibilities for each department and various contractors. Works cooperatively with facilities and operations for set-up, tear-down and staffing logistics
Serves as on-site point of contact during event and provides training to staff and volunteers as needed
Completes post-event wrap-up including evaluation of all event elements, recommendations for improvement, donor reports and acknowledgements, and reconciliation of budget and vendor payments
Works with development staff to ensure accurate financial coding and gift acknowledgment throughout the year
Works Mon-Fri core schedule and flexes schedule when weekend or evening events as needed
Qualification
Required
3+ years managing a variety of events
Previous experience working in non-profit fundraising or a related field
Accomplished project manager
Great multi-tasker
Detail-oriented
Great problem solver under pressure
Able to meet competing deadlines
Experienced in effectively managing budgets
Strong analytical skills
Accuracy and attention to detail
Must maintain strict confidentiality of sensitive information
Able to work both independently and collaboratively in a team environment
Prior experience supervising staff and volunteers
Proficiency with event and development software such as Greater Giving
Proficiency with CRM applications such as Altru or Raisers Edge
Proficiency with MS Office software
Proficiency with Zoom
Proficiency with project management software such as Asana
Benefits
Medical
Dental
Vision
Employee wellness program
Paid holidays and time off
A 401(k) retirement plan
Lots of adorable children
Company
Hands On Children's Museum
Located on Olympia’s downtown waterfront, the Hands On Children’s Museum is the leading play-based early learning institution in the state.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase