Scalence L.L.C. · 2 weeks ago
Admin/Clerical - Administrative Assistant 3 Administrative Assistant 3
Eagan, MN
Full-time
Onsite
Mid Level
$25/hr - $28/hrScalence L.L.C. is seeking an Administrative Assistant to provide administrative support for a US Government Client in Eagan, MN. The role involves a variety of tasks including scheduling meetings, preparing reports, and managing team data while maintaining confidentiality and discretion in handling sensitive information.
Information Technology & Services
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Compiles and formats information as requested, prepares reports, memos, letters, background papers and other documentation as required; uses word processing applications, and monitors peripheral equipment for proper operation
Schedules meetings and changes appointments as warranted or requested
Performs routine administrative and facilities support activities
Tracks completion of tasks assigned to team members to ensure timely and accurate submission
Takes ownership of team data to keep a clean record of employee and contractor contact information and team makeup
Ability to combine, organize, and clean data in Excel
Strong communication skills
Exceptional writing skills
Compose communications to teams of software developers, managers, and contractors
Attend meetings and take notes on task assignments, summarize meetings
Manage team task board, adding lanes and assigning tasks as needed
Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion
Manage cube assignments, equipment orders, supply orders for in person staff
Submit service requests for facility issues
Collect e-documents and digital signatures, archive employee e-documents
Exercises discretion in handling a variety of confidential and sensitive issues and assignments; and in providing information or making referrals
Qualification
Required
Provides administrative support in a variety of functions to an executive, team, department or another group in an organization
Collects, reviews and analyzes complex and/or confidential information and creates reports, charts, budgets, and other presentation materials
Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive
Schedules and coordinates meetings, travel, and other group activities
May plan and schedule work and direct other staff to deliver support
Has advanced word processing, spreadsheet, database, graphics software, and analytical skills
Has gained full proficiency in a broad range of activities related to the job
Independently performs a wide range of complex duties under general guidance from supervisors
Compiles and formats information as requested, prepares reports, memos, letters, background papers and other documentation as required; uses word processing applications, and monitors peripheral equipment for proper operation
Schedules meetings and changes appointments as warranted or requested
Performs routine administrative and facilities support activities
Tracks completion of tasks assigned to team members to ensure timely and accurate submission
Takes ownership of team data to keep a clean record of employee and contractor contact information and team makeup
Ability to combine, organize, and clean data in Excel
Strong communication skills
Exceptional writing skills
Compose communications to teams of software developers, managers, and contractors
Attend meetings and take notes on task assignments, summarize meetings
Manage team task board, adding lanes and assigning tasks as needed
Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion
Manage cube assignments, equipment orders, supply orders for in person staff
Submit service requests for facility issues
Collect e-documents and digital signatures, archive employee e-documents
Exercises discretion in handling a variety of confidential and sensitive issues and assignments; and in providing information or making referrals
Preferred
Ability to pivot data in Excel
Ability to use task automation tools
Basic Power Apps skills
Company
Scalence L.L.C.
In today’s dynamic and competitive market, success hinges on mastering three key areas: Data Intelligence, Business Resilience, and Digital Experience.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase