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ARMADA Supply Chain Solutions · 1 month ago

AR Analyst - Cash & Invoicing

Pittsburgh, Pennsylvania, United States

Full-time

Hybrid

Entry, Mid Level

2+ years exp

ARMADA Supply Chain Solutions is a growing organization that is relocating to a new office and is looking for an AR Analyst specializing in Cash & Invoicing. The role is responsible for managing the cash application process, customer invoicing, and ensuring accurate recording of accounts receivable transactions to maintain financial integrity.

LogisticsSupply Chain ManagementTransportation

Responsibilities

Accurately apply customer payments (ACH, wire transfers, checks, credit cards) to appropriate invoices in the ERP system

Research and resolve unapplied or misapplied payments and discrepancies in a timely manner

Maintain and reconcile cash receipt records and customer accounts

Collaborate with collections and customer service teams to resolve payment issues or disputes

Perform data validation on customer remittances and prepare these files for systemic application

Generate and issue accurate invoices based on sales contracts, purchase orders, or service agreements

Monitor invoicing schedules to ensure timely billing

Maintain billing data and customer master records within ERP and CRM systems

Collaborate with sales, operations, and customer success teams to validate billing data and ensure accuracy

Support month-end close processes by ensuring all billing and cash application transactions are recorded appropriately and deadlines are met

Prepare and analyze aging reports, unapplied cash reports, and invoice tracking reports

Identify trends or anomalies in customer payments and escalate concerns as needed

Support audits and internal controls by providing necessary documentation

Qualification

Accounts ReceivableCash ApplicationsERP SystemsExcelAttention to DetailTask PrioritizationCommunication SkillsOrganizational SkillsInterpersonal Skills

Required

Bachelor's degree in Accounting, Finance, Business, or a related field (or equivalent work experience)

2–4 years of experience in accounts receivable, with a strong focus on cash applications and invoicing

Experience working with ERP systems (e.g., JDE, Oracle, SAP, NetSuite, Microsoft Dynamics)

Strong Excel skills (VLOOKUP, pivot tables, etc.)

High level of accuracy, attention to detail, and organizational skills

Excellent communication and interpersonal skills

Ability to prioritize tasks and meet deadlines in a fast-paced environment

Preferred

Experience with lockbox processing and remittance advice matching

Familiarity with revenue recognition principles and SOX compliance

Experience working in a shared services or high-volume transaction environment

Knowledge of automated cash application tools or bank integrations

Company

ARMADA Supply Chain Solutions

Armada creates innovative, fully integrated supply chain solutions that improve business performance for our clients, enabling them to best serve their customers.

Founded in 1890

Pittsburgh, Pennsylvania, USA

501-1000 employees