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The Salvation Army · 1 day ago

Human Resources Administrative Assistant

West Nyack, NY

Full-time

Onsite

Mid, Senior Level

5+ years exp

The Salvation Army is an international movement that provides social services to millions of Americans. They are seeking a Human Resources Administrative Assistant to support the HR department by assisting employees with HR-related inquiries and managing various HR administrative tasks.

CharityNon ProfitRehabilitation

Responsibilities

Assist employees with their HR-related questions. Provide appropriate HR information and forms regarding healthcare, policies and procedures, pension, worker’s compensation and more. Ensure timely and professional responses

Maintain the data in the UKG HRIS system by entering with accuracy all data field changes and running basic confirmation reports. Work closely with Payroll to provide requested information

Input required data into the appropriate company databases for tracking and processing; these databases capture job requisitions, benefits enrollment, compliance training, loan forgiveness, and employee registries

Setup meetings, interviews and webinars, archive recordings and presentations

Coordinate with third- party vendors to ensure benefit enrollments and status changes are made accurately

Create and maintain forms, templates, and HR communication using Microsoft Forms, Word, and PowerPoint. Regularly update the THQ organizational chart using Visio

Conduct reference checks, prepare new hire packets and new hire paperwork

Prepare various communications and correspondences including offer and separation letters

Design and administer surveys; update them as needed and provide survey feedback responses. Send survey(s) as scheduled to obtain feedback

Research inquiries regarding current and terminated employees; forward correspondences to the appropriate HR Division/location

Responsible for the coordination of lunch coupons, bereavement and special occasions gifts, first aid/CPR training, service days, retirement plaques, service awards and pin inventory, and food drives

Type and post bulletins regarding employee hospitalization, bereavement, birth of child/grandchild, etc

Assist with employee events - BBQ’s and Employee Recognition

Maintains personnel files in a timely manner. Ensure personnel records and filing systems follow standard practices and THQ retention schedule; perform periodic archiving that is organized and well categorized

Purchase office supplies & equipment; arranges for payment of invoices in a timely manner

Codes invoices to charge appropriate accounts; research unusual charges as directed. Process business expenses for reimbursements via Smart Data

Retrieve and distribute mail for departmental personnel

Performs general clerical duties to include filing, copying, mailing, faxing, and shredding, etc

Maintain a high degree of confidentiality at all times

Other duties as requested

Qualification

Human Resource Information SystemMicrosoft ExcelMicrosoft PowerPointMicrosoft WordOrganizational skillsCustomer service skillsLearning new topicsAttention to detailConfidentialityInterpersonal skills