YMCA of the USA · 2 weeks ago
Executive Assistant to the President & CEO and the Executive Vice President & COO
St Louis, MO
Full-time
Onsite
Mid Level
3+ years expYMCA of the USA is a leading nonprofit charitable organization focused on nurturing the potential of every child and teen and improving health and well-being. They are seeking an organized and motivated Executive Assistant to manage schedules, travel arrangements, and confidential information for high-level executives.
Career PlanningCommunities
Responsibilities
Manages the assigned executive staff’s schedule as well as schedules for assigned executive staff
Makes travel arrangements as necessary and prepares expense reports
Uses discretion and independent judgment in handling confidential and sensitive information in connection with the assigned executive staff’s responsibilities
Fields all incoming calls to the assigned executive staff’s office
Maintains highly confidential executive and Board files and correspondence
Produces and maintains minutes for meetings
Coordinates arrangements for meetings of the Board of Directors, various committees including Board committees and the Association Management Team, task forces, public officials and internal and external groups
Maintains computer databases for various reports, committees and mailings
Coordinates annual schedules for the assigned executive staff and management meetings
Maintains organizational chart(s)
Coordinates department business cards, stationery orders and office supplies for department needs
Gathers data, compiles and prepares all national statistical and assigned strategic plan reports
May supervise assigned staff
Performs all other duties as assigned
Qualification
Required
Bachelor's degree in social services, business or equivalent preferred
Three or more years of related experience working as assistant to high level executives or administrators, preferably in a nonprofit setting
Proficient in all standard business software
Knowledgeable about office processes and procedures
Ability to work with integrity, discretion and a professional approach
Preferred
Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.)
Benefits
Health Insurance
Dental and Vision Insurance
403(b) Retirement Savings
Retirement fund of 12% per pay period after 2 years of full time employment
20% Discount on tuition at Missouri Baptist University
Free household membership to YMCA nationwide
Discounts on YMCA programs
Discounts on YMCA Childcare
Company
YMCA of the USA
YMCA of the USA is the national resource office for the nation's YMCAs. Located in Chicago, IL, YMCA of the USA exists to serve YMCAs.
51-200 employees
H1B Sponsorship
YMCA of the USA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (2)
Funding
Current Stage
Growth StageLeadership Team
Suzanne McCormick
President & CEO
Recent News
First Five Years Fund
2025-09-19
2025-03-30
Company data provided by crunchbase