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Odebrecht Engenharia & Construção · 3 days ago

Receptionist / Administrative Assistant

Queens, NY

Full-time

Onsite

Entry Level

$50K/yr - $50K/yr

1+ years exp

OEC Group is one of the leading NVOCC freight forwarding companies, looking for a Receptionist/Administrative Assistant to join their growing New York office. The role involves performing routine clerical and administrative functions, including managing communications, organizing events, maintaining office supplies, and welcoming visitors.

Building MaterialCivil EngineeringIndustrial

Comp. & Benefits

Responsibilities

Retrieves messages from the company voicemail and forwards to the appropriate personnel

Communicates with office management on any requisitions and/or outstanding projects

Assists the Administration department with organizing company events such as the annual holiday party, summer picnic and various dinners

Notifies employees of upcoming birthdays and assists in arranging monthly birthday celebrations

Monitors inventory for all office supplies including kitchenware and orders supplies as needed

Maintains overall cleanliness and presentation of the office/kitchen(s) and coordinates with cleaning services as provided by building management

Coordinates with Human Resources during new hire orientation to provide employees with an ID badge, office pass and desk name plate

Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Monitors visitor access and issues passes when required

Maintains conference room schedule through Microsoft Outlook by booking appointments for meetings, interviews, trainings, etc

Receives, sorts, and routes mail, and maintains and routes publications

Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary

Performs other clerical duties as needed such as filing, photocopying, and collating

Qualification

Microsoft OutlookClerical skillsOrganizational skillsEvent coordinationCommunication skills

Required

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers

Retrieve messages from the company voicemail and forward to the appropriate personnel

Communicate with office management on any requisitions and/or outstanding projects

Assist the Administration department with organizing company events such as the annual holiday party, summer picnic and various dinners

Notify employees of upcoming birthdays and assist in arranging monthly birthday celebrations

Monitor inventory for all office supplies including kitchenware and order supplies as needed

Maintain overall cleanliness and presentation of the office/kitchen(s) and coordinate with cleaning services as provided by building management

Coordinate with Human Resources during new hire orientation to provide employees with an ID badge, office pass and desk name plate

Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel. Monitor visitor access and issue passes when required

Maintain conference room schedule through Microsoft Outlook by booking appointments for meetings, interviews, trainings, etc

Receive, sort, and route mail, and maintain and route publications

Create and print fax cover sheets, memos, correspondence, reports, and other documents when necessary

Perform other clerical duties as needed such as filing, photocopying, and collating

Associate's degree and 1-3 years of related experience preferred