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Pima County · 5 days ago

Administrative Specialist I - Clerk of the Board

Tucson, AZ

Full-time

Onsite

Entry Level

$20.83/hr - $24.47/hr

1+ years exp

Pima County's Clerk of the Board is currently seeking an Administrative Specialist I. This position provides administrative support in the preparation and maintenance of agendas, meeting minutes and official meetings, records of all actions, and proceedings of the Board of Supervisors.

GovernmentHealth CareRecyclingSustainabilityWaste Management

Responsibilities

Coordinates unit activity with other departmental sections/divisions and other County departments or outside agencies directly or through assigned staff, and acts as an internal departmental coordinator for support activities such as personnel, purchasing, payroll, or program specific functions

Responds to public and staff inquiries and provides information or resolves problems which require explanation or application of departmental or program rules and policies, or refers questions to appropriate staff

Represents unit/department on various committees and working groups and may be granted authority to commit unit/department support to issues

Coordinates, schedules and organizes unit, program, or departmental calendars and meetings

Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims and fund transfers

Creates, maintains, and/or directs the maintenance of specialized databases including inputting and retrieving data and producing complex computer-based reports

Coordinates and monitors standard departmental Intergovernmental Agreements (IGA), contracts, and other obligatory agreements with affected agencies, contractors and service providers

Researches, compiles and performs initial analysis of information, and prepares routine, recurring and special reports, correspondence, memoranda, personnel forms, operations manuals and other documents for supervisory review and approval

Compiles and summarizes statistical and operational data, and prepares periodic and special reports

Compiles information utilized in unit budget preparation, monitors miscellaneous expenditures, and reports to supervisor on program budget activities

Conducts and documents confidential or sensitive inquiries for management and maintains appropriate security and confidentiality of information encountered or created

Establishes and maintains specialized reference files and reference materials

Qualification

Agenda preparationMinute transcriptionMicrosoft Office SuiteOffice administrationAdobe Professional

Required

Associate's degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment

One year with Pima County as an Administrative Assistant III or closely-related professional administrative classification

Qualifying education and experience must be clearly documented in the 'Education' and 'Work Experience' sections of the application