Aston Carter · 1 day ago
Human Resource Office Coordinator
Irvine, CA
Contract
Onsite
Entry Level
$26/hr - $32/hr
1+ years expAston Carter provides corporate talent solutions and is seeking a Human Resource Office Coordinator. This role involves managing office operations while gradually taking on HR responsibilities, supporting people operations and administrative functions.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Manage front desk and reception duties, including greeting visitors and handling mail and shipments
Monitor and order office supplies, manage inventory, and ensure office equipment is maintained
Serve as a liaison with vendors for office maintenance and repairs
Ensure the office environment is organized, clean, and safe, and manage safety protocols
Provide general administrative support such as scheduling meetings and coordinating travel arrangements
Ensure adherence to labor laws and company policies, and track key recruitment metrics
Process full cycle payroll and coordinate with agencies about new hires and timecards
Assist in planning office events such as holiday parties and employee appreciation activities
Schedule and coordinate interviews, and prepare candidates for interviews
Promote the company's core values and culture to enhance employer branding
Facilitate onboarding processes and coordinate with HR and IT for smooth transitions
Collaborate with hiring managers to define roles and draft job descriptions
Source and attract qualified candidates through various channels
Conduct initial resume screenings and assess candidate fit
Act as a point of contact throughout the hiring process to engage candidates
Use applicant tracking systems to maintain candidate records and ensure data privacy compliance
Qualification
Required
1-2 years of experience in office management or coordination
Some HR experience, particularly in payroll, reporting, and onboarding
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to manage multiple priorities with accuracy and follow-through
Ability to thrive in a fast-paced, growing work environment
Preferred
HR degree is acceptable if there is no real HR experience
Experience with HRIS or ATS systems is a plus
Ability to manage supplier and vendor relationships
Flexibility to adapt to changing administrative tasks
Comfortable working in a startup environment with organized chaos
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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