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Caterpillar Inc. · 2 days ago

Facility Services Analyst

East Peoria, IL

Full-time

Onsite

Entry, Mid Level

$28.70/hr - $43.10/hr

Caterpillar Inc. is a global leader in manufacturing and sustainability. The Facilities Services Analyst is responsible for managing procurement activities that support maintenance and facility operations, ensuring timely availability of materials and services to minimize downtime and optimize cost efficiency.

ConstructionMachinery ManufacturingManufacturingMechanical Engineering

No H1B

Responsibilities

Source and secure competitive pricing and lead times for materials and services required for facility maintenance and engineering projects, leveraging multiple suppliers to ensure best value and delivery performance

Execute purchase orders (POs) for non-stock materials and critical items, including emergency sourcing for unplanned equipment downtime outside normal operating hours

Utilize procurement systems (e.g., Coupa, Nextgen) to maintain accurate data entry for materials, suppliers, and transactions; ensure compliance with corporate purchasing policies

Prepare and distribute spend analysis and procurement reports to support budget tracking, cost control, and continuous improvement initiatives

Manage Pro-Card transactions, reconcile receipts, and maintain documentation for audit compliance

Maintain organized records of orders, receipts, and invoices for required retention periods; update daily tracking spreadsheets for visibility and invoicing accuracy

Coordinate supplier contract administration, including new contract setup, funding adjustments, and updates to ownership and expiration details; maintain contract tracking tools

Receive and reconcile supplier invoices, resolve discrepancies, and follow up on past-due items to ensure timely payment and accurate financial reporting

Update CMMS work order status for jobs awaiting materials or services; monitor and expedite overdue deliveries to minimize operational impact

Collaborate with shipping/receiving teams to locate incoming materials and manage returns or warranty claims with suppliers

Partner with corporate purchasing, logistics, and technical support teams to resolve procurement issues and expedite urgent orders

Support CMMS administration, including user access management, asset data entry, preventive maintenance menu updates, and asset lifecycle status changes

Monitor supplier performance metrics and escalate delivery or quality issues to appropriate stakeholders; participate in supplier reviews and improvement initiatives

Ensure compliance with corporate procurement policies, approved supplier lists, and audit requirements

Drive continuous improvement in procurement processes, identifying opportunities for cost savings, lead-time reduction, and enhanced supplier collaboration

Qualification

Procurement systemsSupplier managementContract administrationCMMS systemsMicrosoft Office SuitePerformance managementPlanningOrganizingService excellenceAttention to detailCollaboratingEffective communicationsProblem solving

Required

Associate's or Bachelor's degree or equivalent experience desired

Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision

Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner

Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors

Performance Management: Knowledge of successful performance management techniques; ability to apply organization's performance management system, practices, and tools to developing and improving individual, team, and organizational performance

Planning and Organizing: Knowledge of the process of planning and arranging tasks and resources; ability to plan and organize both time and resources to get things completed while structuring and maintaining work in a systematic and highly methodical way

Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations

Service Excellence: Knowledge of customer service concepts and techniques; ability to meet or exceed customer needs and expectations and provide excellent service in a direct or indirect manner