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Florida International University · 1 month ago

Coordinator Administrative Services

Miami, FL

Contract

Onsite

Entry Level

$40K/yr - $45K/yr

2+ years exp

Florida International University is a Top 50 public research university with a diverse student body and a strong focus on student success and community engagement. The Coordinator of Administrative Services manages the operational, academic, and administrative functions of the Art + Art History Department, serving as the primary liaison and overseeing various departmental processes including scheduling, human resources, and operational support.

Financial ServicesIncubatorsManagement Consulting

Diversity & Inclusion

H1B Sponsor Likely

Responsibilities

Provides key operational support to the Department Chair and the Art + Art History (A+AH) department as well as manages the overall office operations

In collaboration with the department chair, creates and implements A+AH policies and procedures to improve A+AH goals, analyzes department staffing needs and develops appropriate action plans

Initiates and creates manuals to support department objectives and goals

Serves as the Art + Art History liaison

Analyzes data to identify low enrollment, enrollment projections, and enrollment history prior to scheduling classes

Collaborates with the Office of Class Management to schedule classes, maintains class caps and class schedules, submits class additions, and deletions or changes to class rosters

Strategizes and conducts schedule audits

Responsible for the graduate studio contracts and studio allocations, coordinating Master of Fine Arts (MFA), Master of Arts in Teaching (MAT), and Master of Science in Art Education (MS) critiques and individual MFA committee meetings

Develops resources for students

Provides leadership and oversight in the coordination and execution of department operations

Prepares presentations in support of the department, including creating reports to present at monthly departmental meetings

Plans, prioritizes, and schedules meetings and appointments for the Department Chair

Initiates and coordinates faculty annual evaluations

Initiates and processes all A+AH hires (i.e. adjuncts, graduate assistantships, temporary student/non-student)

This includes credentialing, communication with faculty/adjuncts to obtain Faculty Curriculum Vitae, and constant communication with the Office of the Dean in a timely fashion

Works closely with Financial Analyst to ensure all hires are within budget

Audits hires and contract submissions

Serves as the point person for all new A+AH employees

Coordinates and executes special projects which includes performs research, gathers and compiles data for preparation of various reports, documents, and charts and graphs as needed

Coordinates travel arrangements for Department Chair and faculty

This includes creating travel authorizations, budgeting costs, and travel arrangements

Audits all travel documents

Coordinates and manages office supplies/equipment inventory, requisitions processing, receiving/invoicing, and processing university-wide internal forms

Facilitates ProCard purchases for department events

Serves as a University card user for departmental transactions

Adheres to University credit card policies and procedures

Maintains proper accountability for department ProCard and prepares receipts for reconciliation

Works with the Office of Class Management on room requests and other relevant adjustments

Communicates with faculty members regarding designated teaching schedules and changes

Monitors payroll records and serves as authorizing official for time approval on a biweekly basis

Coordinates collection of FWS hours from faculty and staff who work with student employees and checks against FWS hours submitted by student employees

Schedules GA/TA and Lab Assistant assignments and supervises work and assignments

Coordinates, organizes, and maintains confidential files in support of the coordination of personnel transactions

Ensures scholarships are submitted and processed accurately

Resolves problems that have significant impact on the overall goals of the Art + Art History Department

May supervise lower-level employees

Qualification

Administrative supportHuman resources managementData analysisBudget managementProject coordinationCommunication skillsOrganizational skillsProblem-solving skills

Required

Bachelor's degree

Two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department

Company

Florida International University

Glassdoor4.2

FIU is Miami's public research university. Offering bachelor's, master's and doctoral degrees, both on campus and fully online.

Founded in 2016

Miami, Florida, USA

5001-10000 employees

http://startup.fiu.edu/

H1B Sponsorship

Florida International University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (52)

2024 (50)

2023 (50)

2022 (42)

2021 (59)

2020 (45)