IDEA Public Schools · 4 days ago
Accounts Payable Manager - IPS Enterprises (Immediate Opening)
Metro Jacksonville
Full-time
Hybrid
Mid, Senior Level
$68K/yr - $79K/yr
3+ years expIDEA Public Schools is a multi-entity Charter School Management Organization (CMO) looking for an Accounts Payable Manager. This role involves overseeing the full-cycle accounts payable function, ensuring timely and compliant processing of payments, and driving efficiencies across the network.
CommunitiesEducationNon Profit
Responsibilities
Manage the entire AP cycle, including invoice intake, payment processing, and reconciliation
Oversee the organization’s automated payment system, ensuring it is effectively synced with the financial management system
Ensure payments are processed timely and accurately, in compliance with internal policies and external regulations
Maintain accurate vendor records, including W-9 collection and updates
Lead the preparation and submission of annual 1099 filings and other payment compliance requirements
Monitor adherence to federal, state, and local regulations governing vendor payments
Support internal and external audits by providing AP documentation and reconciliations
Administer the organization’s credit card program, including issuance, workflow approvals, and expense reconciliations
Ensure compliance with organizational policies for credit card usage and documentation
Collaborate with the Director of Accounting to generate and process monthly inter-company invoices
Reconcile inter-company AP activity to ensure accuracy in consolidated financial reporting
Ensure the timely and accurate completion of AP-related accruals during quarterly and annual closing processes
Provide reconciliations and supporting schedules to assist with consolidated close and audit preparation
Develop and maintain AP policies and procedures that strengthen internal controls
Identify opportunities to streamline AP processes through automation and system enhancements
Train and support organization on AP procedures, credit card processes, and vendor compliance requirements
Qualification
Required
Strong knowledge of AP compliance requirements, including 1099 filings
Experience managing AP in an automated payment system
Experience administering credit card programs and workflows
Customer-oriented mindset with strong communication skills to support staff, vendors, and stakeholders
Excellent organizational, analytical, and problem-solving skills
Demonstrated ability to implement process improvements and strengthen internal controls
Ability to work effectively in a multi-entity, fast-paced environment with competing priorities
Education: Bachelor's degree in Accounting, Finance, Business Administration, or related field
Experience: 3+ years of progressive accounts payable experience, with at least 1 year in a managerial or lead role
Preferred
Experience managing AP in an automated payment system preferred
Familiarity with Sage Intacct or similar systems preferred
Nonprofit and/or charter school finance experience preferred
Benefits
Medical
Dental
Vision plans
Disability
Life insurance
Parenting benefits
Flexible spending account options
Generous vacation time
Referral bonuses
Professional development
403(b) plan
Company
IDEA Public Schools
IDEA Public Schools believes that each child can go to college.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$3.9MKey Investors
U.S. Department of Education
2017-11-01Grant· $3.9M
Leadership Team
Alejandra Loya
Chief of Staff to CEO & Superintendent
Tarah Burris
Sr. Vice President Partnerships, Persistence, and Completion at IDEA Public Schools
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