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Texas Department Of Criminal Justice · 2 days ago

Administrative Assistant II - Generic - Kyle Unit (042618 042619 042621)

United States-Texas

Full-time

Onsite

Entry Level

1+ years exp

The Texas Department Of Criminal Justice is seeking an Administrative Assistant II for the Kyle Unit. This role involves providing routine administrative support, maintaining filing systems, and preparing reports and documents under moderate supervision.

Government Administration

Responsibilities

Types and performs word processing; and prepares, edits, and distributes correspondence, reports, records, and other documents ensuring conformance to rules, regulations, policies, and procedures

Performs data entry and retrieval and prepares related reports; compiles, organizes, and tabulates data; makes copies; and maintains files and records to include automated information systems

Maintains logs of work progress, document processing, and other records; and assists in the maintenance of complex records

Answers telephones; responds to requests for information; and answers inquiries regarding rules, regulations, policies, and procedures

Performs a variety of marginal duties not listed, to be determined and assigned as needed

Qualification

Office practicesData entryComputer operationsRecord maintenanceTyping speedCommunication skillsProblem-solving

Required

Graduation from an accredited senior high school or equivalent or GED

One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience

Knowledge of office practices and procedures

Knowledge of business terminology, spelling, punctuation, and grammar

Skill to communicate ideas and instructions clearly and concisely

Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public

Skill to interpret and apply rules, regulations, policies, and procedures

Skill in problem-solving techniques

Skill to prepare and maintain accurate records, files, and reports

Skill in the use of computers and related equipment in a stand-alone or local area network environment

Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment

Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane